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Transfer Requests

Submission

Transfers will be evaluated on several factors, which may include the reason for the request, student history, and space availability. There are no guarantees of approval.

Please review transfer policies and criteria, read the application form carefully before signing, and attach all necessary documentation.

Incomplete requests or requests received after the stated deadlines may be returned without consideration.

You may mail or drop off your transfer requests to your school or the District Administration Office at 3083 NE 49th Place, Hillsboro, OR 97124 (just north of the Brookwood Library) or by fax to 503-844-1557.

Transfer Questions

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Student Transfers - General Information


Transfers are required for students to attend a school other than their "home school"-- the school assigned based on the parent/guardian's legal address of residence.

If you wish to attend your home school, then simply enroll at that school with all the necessary paperwork. Your new school will arrange for an exchange of records from the previous school. For Hillsboro School District attendees, enrollment information is on the enrollment page under the Parents tab.

Note that your city of residence does not define your school district. The Hillsboro School District comprises parts of several cities, including Banks, Beaverton, Cornelius and Portland, in addition to Hillsboro. Boundaries also may run across housing developments and apartment complexes. To confirm your home school, please call our Transportation Department at 503-844-1123.

There are two main types of transfers:

 

  • In-District -- transfers within the Hillsboro School District
  • Inter-District -- transfers between the Hillsboro School District and another district (i.e., Banks, Beaverton or Forest Grove School Districts).

    The sections on this page provide information on boundaries, timelines, forms, and policies related to student transfers. Transfers will be evaluated on several factors,which may include availability of space at the school and grade level, the reason for the request, and student history. There are no guarantees of approval; please read all terms carefully before applying.


    Click on the following links to view current District policies related to school assignments and transfers:


    JECC: Assignment of Students to Schools

    JECC-JC-AR: In-District Transfers

    JECB: Inter-District Transfers

    JECC-JC-JECB-AR Appendix B: Schedule and Priority Order

    JECF: Inter-District Releases and Processing

    In-District Transfers

    The in-district process applies to Hillsboro School District residents only who wish to apply to schools within the Hillsboro School District. All resident students need to be enrolled in the Hillsboro School District before submitting a transfer request. Requests for inter-district transfers follow a separate inter-district schedule; please click on the link to the left to view information.


    *CLOSED* January 1 - 22, 2016 - Grades 1-12 only: priority window for 2016-17 school year. Notifications for applications received by January 22 will be mailed by February 19.

    Requests received after January 22 will be held for consideration in the April-May window. Any requests submitted for incoming kindergartners will be held for consideration in the August window.

     

    *CLOSED* April 4 - May 31, 2016 - Grades 1-12 only: late request window for 2016-17 school year. Notifications for applications received in this window will be mailed by July 5. Any requests submitted for incoming kindergartners will be held for consideration in the August window.

     

    August 1 - 19, 2016 - Kindergarten request window for 2016-17 school year

    Every attempt will be made to notify families about the status of their request prior to August 26. However, some schools may not be able to act on requests until after that date when they have a better idea of their resident student enrollment.

     

    Outside of these windows, consideration will be made for transfers related to mid-year moves and extreme hardships only. Requests submitted during the summer may not be reviewed until mid-August or later.

    Click here for information about our Options Program transfer process.

    NCLB/AYP

    Requests related to No Child Left Behind/Annual Yearly Progress (NCLB/AYP) transfers are currently not being accepted. Click here for information about the State of Oregon's request to renew its waiver from NCLB requirements.

     

     

    In-District Transfer Request

    In-District Transfer Request Spanish

     

     

    Inter-District Transfers

    The inter-district transfer process is governed by state laws as well as district policies. This process applies to resident students who wish to transfer to other districts (e.g., Beaverton or Forest Grove School Districts) or non-residents who wish to transfer into the Hillsboro School District.


    This process does not apply to residents who wish to transfer to a school within the Hillsboro School District (see in-district transfer tab).


    Student-athletes: OSAA eligibility rules apply for high school transfers. For the full text of the OSAA Position Statement, please click here or contact OSAA at 503-682-6722.


    Please read inter-district transfer policies carefully before submitting your request.



     

    March 1-31, 2016 -- HB3681 Open Enrollment Process - CLOSED

    Students residing in other districts who wish to attend a school in the Hillsboro School District may submit their application for an HB3681 transfer only for a school/grade with open slots. If there are more applications than available slots, the District will conduct a lottery to fill the slots. This type of transfer does not require permission from the home district.

     

    Requests must be submitted to the District Administration Center by March 31, 5 p.m. Applications will not be accepted if they are faxed or time-stamped after March 31, or requesting a school or grade level that does not have open slots. Notifications will be mailed by April 29.



     

    May 2-31, 2016 - Standard Process for Grades K-12  - CLOSED

    Students wishing to transfer into or out of the Hillsboro School District must complete transfer requests at BOTH resident and non-resident school District offices. The Hillsboro School Board voted on the number of slots to open for students applying to attend a different school district and to attend the Hillsboro School District:

    Up to 50 students may be released from Hillsboro School District.

    Up to 5 districtwide slots will be opened to kindergarten, with placement to be finalized in August based on availability. 


    Non-Resident Students

    By May 31, 2016, students who wish to attend a school in the Hillsboro School District may submit their application for a standard inter-district transfer only for a school/grade with open slots. If there are more applications than available slots, the District will conduct a lottery to fill the slots. This type of transfer also requires permission from the home district. Please check with your home district for their timelines and process. 

     

    Resident Students

    Students residing in Hillsboro School District wishing to attend another district may submit their application for release by May 31, 2016. If there are more applications than the allotted number, an equitable lottery will be conducted.

    Inter-District Slots

    Inter-District Transfer Request Form

    Inter-District Transfer Request Form Spanish

    Notification will be sent by July 5, 2016

    Terms of acceptance

    The accepting district shall determine the length of HB2747 transfers. Other terms will be written in the acceptance letter and applied in a consistent, non-discriminatory way to all similarly-situated students.

     




    Questions

    Please direct transfer-related questions to Marleen Zytniowski: 503-844-1771zytniowm@hsd.k12.or.us.

    Please visit the other district's website or contact their administrative office for more information about their transfer timelines and procedures as well as eligibility of non-residents to apply for specific academic programs/schools. Differing timelines will be accommodated as feasible.

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