2018 Classified Bargaining Briefs

  • On Monday, February 15, 2018, the Hillsboro School District began contract negotiations with Hillsboro Classified United. Bargaining sessions will take place approximately twice a month throughout the spring until an agreement is reached. Our goal is to establish a collaborative process that will allow us to settle on a contract that is beneficial to students and staff, and that is fiscally responsible for our community.

    Linked below are Bargaining Briefs summarizing meetings between the HSD and HCU bargaining teams.

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October 25, 2018

  • Tentative agreement reached!

    • Financials: Cost of Living Adjustment
      • 2018-19 = 2%
      • 2019-20 = 2%
      • 2020-21 = 2%
    • Benefits
      • 2018-19 = $1,175
      • 2019-20 = $1,200
      • 2020-21 = $1,225

    Next steps include HCU ratifying the agreement with classified staff, followed by School Board approval of the agreement. Financial changes listed above for the 2018-19 school year will be retro-active to July 1, 2018.

September 28, 2018

  • HCU brought forth the following Articles as counter-proposals for review and discussion:

    • Article 2: Definitions
      • All language proposed by HSD at the September 12, 2018, bargaining session was accepted by HCU. Both the District and Union have tentatively agreed to the language set forth in the revised article.
    • Article 20: Transportation
      HCU brought forward their original proposal from September 12, 2018, which included the following:
      • New and Open Routes will include the following considerations:
        • Posted for 3 days
        • Routes will be assigned to the most qualified/senior driver
      • Assigning Trips
        • Drivers must accept or refuse an assigned trip within 24 hours of e-mail receipt
    • Financials
      • Personal Days - separate pool from sick leave
      • Long-Term Disability - retain current language
      • Insurance
        • Increase allotment to $1,200
        • Opt-out funds increase by $25
        • Remaining unused dollars go back into the pool
      • Salary Schedule
        • 5% COLA across the board
        • 1 year salary schedule - reopen salary & benefits 2019 & 2020
        • Complete classification/job description review

    HSD brought forth the following Articles as counter-proposals for review and discussion:

    • Article 8: Employment Status, Position Vacancies and Announcements
      Proposed language included the following:
      • Maintain job postings on District website for a minimum of 5 days.
      • Current regular employee who seeks to fill a temporary position will be required to sign a document acknowleging they will resign their current position.
      • Position exceeding 3 hours may be designated as temporary.

    Both the District and the Union have tentatively agreed to the language set forth in the revised article

    • Article 15: Leaves
      The District has agreed to respond to Article 15 in conjunction with the overall financial package since the proposal set forth by HCU has economic implications.

September 12, 2018

  • HCU brought forth the following Articles as a counter-proposals for review and discussion:

    • Article 8: Employment Status, Position Vacancies and Announcements
      Proposed language included the following:
      • Positions remain posted up to 3 weeks.
      • Current regular employee who seeks to fill a temporary position will be required to sign a document acknowleging they will resign their current position.
      • Position exceeding 3 hours may be designated as temporary.
    • Article 15: Leaves
      • Increase the number of personal days from 2 to 3. The additional day will not come from the employee's sick bank and may be used at any time.
    • Article 20: Transportation
      • New and Open routes will include the following considerations:
        • Posted for 3 days.
        • Routes will be assigned to the most qualified/senior driver.
      • Assigning trips
        • Drivers must accept or refuse an assigned trip within 24 hours of e-mail receipt.

    HSD brought forth the following Articles as counter-proposals for review and discussion:

    • Article 8: Employment Status, Position Vacancies and Announcements
      The District accepted the language proposed by HCU.
    • Article 20: Transportation
      • New and Open routes will include the following considerations:
        • The Transportation department shall indicate all new and open routes that become available after the start of the school year. Drivers may express an interest to a supervisor.
      • Trips
        • Additional charter buses or third-party contractors may be used when there is not a District driver available to drive the route.

    Melody hanson and Debbie Ashley presented the Job Description and Salary Schedule overview to both teams and answered questions.

    Michelle Morrison presented the Financial Proposal to both teams for review and questions.

    The next bargaining session is scheduled for September 28, 2018, at 11:00 a.m.

August 23, 2018

  • HSD initially brought forth the following articles and MOAs for review. Both bargaining teams agreed to a Tentative Agreement (TA) on them to maintain current language, as there were no changes:

    • Article 7: Job Descriptions
    • Article 28: Contracting Out
    • MOA: Cell Phone Stipend
    • MOA: Interns
    • MOA: Summer Bargaining Unit Work

    HCU brought forth the following Article as a counter-proposal for review and discussion:

    • Article 8: Employment Status, Position Vacancies and Announcements
      Proposed language incuded the following:
      • Positions remain posted up to 3 weeks.
      • In the event a regular employee seeks to fill a temporary position, they are not required to resign, will not lose seniority, and may return to their previous position.
      • Position exceeding 3 hours may be designated as temporary.

    HSD brought the following Articles as counter-proposals for review and discussion:

    • Article 2: Definitions
      • All language proposed by HCU was accepted except the following:
        • G. Substitutes working in special needs will be OIS trained.
        • L. Collaboration time will be given to employees working less than 12 months before or after student contact time.
    • Article 5: Employee Rights and Responsibilities
      • A bargaining unit member filing a complaint under GBNA may request a pre-investigatory meeting with the District and a Union representative.
      • The District will make information regarding the filing of workplace illness or injury available to bargaining unit members and shall be available to answer member questions upon request.
    • Article 15: Leaves
      • Family illness shall include family members as defined under OFLA.
      • Increase the number of personal days from 2 to 3 to be deducted from the employee's sick leave bank and to be used in 1/2 shift increments when needed.
    • Article 18: Evaluations
      • Due dates for 12-month and less than 12-month employees will occur on June 1.
    • Article 21: Professional Improvement
      • If additional funds were available, they would be released after June 1.

June 7, 2018

  • To start this session, Michelle Morrison shared a financial presentation update that summarized the current fiscal outlook and potential impacts.

    HSD initially brought forth the following Article as a counter-proposal for review and discussion:

    • Article 8: Employment Status, Position Vacancies and Announcements
      Proposed language includes:
      • Maintain job postings on District website for a minimum of 5 days
      • Accepting HCU's original proposal stating that temporary employees will not be given a seniority date in the temporary position
      • Increase the number of temporary hours assigned from 2 hours to 3 hours

    HCU initially brought forth the following Articles as counter-proposals for review and discussion:

    • Article 2: Definitions
      Proposed language includes the following:
      • Substitutes working in Special Needs will be OIS trained
      • Collaboration time with teachers for less than 12-month employees of 30 minutes per week
    • Article 5: Employee Rights and Responsibilities
      Proposed language to include:
      • If no action is taken, the employee has the option of grieving lack of action
      • Section titled "Work Shouldn't Hurt" suggests employees work with the District to determine resolutions
    • Article 15: Leaves
      Proposed to make modifications to current contract language so that it is in line with Oregon Sick Leave Time Law.
      Proposed the following modifications:
      • Expand the definition of family member to include siblings
      • Personal days do not come from employee's sick leave band, is approved by immediate supervisor, can be taken in hourly increments, can be rolled from year to year
      • Emergency leave granted for family illness once employee has exhausted all sick leave
      • Sick leave donation language updated to reflect current practice
    • Article 20: Transportation
      Proposed to modify current contract language to include the following:
      • New and Open Routes: All open routes will be posted for 3 days
        • Drivers can indicate their desire for the route
        • The route will be assigned to the most senior driver

    Discussion to clarify language in the following Article:

    • Article 25: Emergency School Closure/District Closure/Delayed Start
      Both teams engaged in further discussion about the implementation of this Article. After meaningful dialogue, a tentative agreement was reached to maintain current contract language. The article was TA'd on May 24, 2018.

May 24, 2018

  • HCU President - Devin Hunter, HCU Chief Steward - Melody Hansen, and former HSD Chief Human Resources Officer - Debbie Ashley provided the bargaining team with an overview of the project the Union and the District have collaborated on as we update and consolidate job descriptions.

    HCU brought forth the following Articles as counter-proposals for review and discussion:

    • Article 5: Employee Rights and Responsibilities
      Proposed added language to include:
      • A grievance process if there is a lack of action on the part of the supervisor to investigate
      • Section titled "Work Shouldn't Hurt" requiring employees to report injury at the work site and processes to remedy future incidents from occuring
    • Article 6: Probation and Seniority
      Proposed language included:
      • Probationary period to include time worked as a temporary employee in the same classification
      • Trial Period for regular employees who wish to apply for temporary positions
      • Seniority as it relates to hiring
    • Article 8: Employment Statud, Position Vacancies and Announcements
      Proposed language to include vacancies will be posted until filled and the creation of a voluntary transfer request form with multiple options
    • Article 20: Transportation
      Proposed to modify current contract language to include the following additions/changes:
      • New and Open Routes
      • Trip assignment will occur within 5 working days of departure
      • Addition of Special Needs trips with specific training required
      • Pick list guidelines

    HSD brought forth the following Articles as counter-proposals for review and discussion:

    • Article 2: Definitions
      Proposed to include the following additions/expansions:
      • Substitute employee
      • Floater
      • Flex Time
      • Open Position/Job
      • Collaboration time
    • Article 9: Lunch and Break Periods
      Employee will work and communicate with their site supervisor to determine their lunch and break periods and will be compensated for time not taken due to unforeseen circumstances
    • Article 15: Leaves
      Proposed to make modifications to current contract language so that it is in line with Oregon Sick Leave Time Law
      Proposed the following modifications:
      • Expand the definition of family members to include siblings
      • Personal days do not come from employee's sick leave bank, is approved by imnmediate supervisor, can be taken in hourly increments, can be rolled from year to year
      • Emergency leave granted for family illness once employee has exhausted all sick leave
      • Sick leave donation language to be determined
    • Article 19: Safety and Health
      • Proposed changes include providing appropriate rain gear to be shared at the work site for all employees who work outside as part of their regular work assignment
      • Request for safety equipment can be appealed to the District's Risk Manager

    Carryover from previous session

    • Article 25: Emergency School Closure/District Closure/Delayed Start
      Both teams engaged in further discussion about the implementation of this article. After meaningful dialogue, a tentative agreement was reached.

May 3, 2018

  • HCU brought forth the following Articles as counter-proposals for review and discussion:

    • Article 2: Definitions
      Proposed to include the following additions/expansions:
      • Substitute employee
      • Floater
      • Flex Time
      • Open Position/Job
      • Collaboration time
    • Article 15: Leaves
      Proposed to make modifications to current contract language so that it is in line with Oregon Sick Leave Time law:
      • Expand the definition of family member to include siblings
      • Personal days do not come from employee's sick leave bank, is approved by immediate supervisor, can be be taken in hourly increments, can be rolled from year to year
      • Emergency leave granted for family illness once employee has exhausted all sick leave
      • Sick leave donation language to be determined

    HCU brought forth the following Articles as initial proposals for review and discussion:

    • Article 20: Transportation
      Proposed to modify current contract language to include the following additions/changes:
      • New and Open Routes
      • Trip assignment will occur within 5 working days of departure
      • Addition of Special Needs trips with specific training required
      • Pick list guidelines
    • Article 25: Emergency School Closure/District Closure/Delayed Start
      Proposed to include language regarding the ability to attend online training as an option for making up the time due to inclement weather. Additionally, proposed the District provide a list of all available trainings for staff to select from.

    HSD brought forth the following Articles as counter-proposals for review and discussion:

    • Article 11: Payroll Deductions
      The District agreed to the proposed modifications brought forth by HCU in the previous bargaining session, which included language that limits the time period to 30 days in which an employee may revoke authorization for the deduction of union dues

April 19, 2018

  • HSD brought for the following Articles as counter proposals for review and discussion:

    • Article 2: Definitions
      • Proposed to accept a number of additions brought forth by HCU and reject definitions that either currently exist in other articles or are not in line with current and past practice.
    • Article 5: Employee Rights and Responsibilities
      • Proposed to maintain the articles as it currently reads in the contract.  The District’s position is that issues of bullying and harassment toward staff are addressed in board policy GBNA and GBNA-AR. Similarly, the District has a process in place to address workplace injuries.
    • Article 15: Leaves
      • Proposed to make modifications to current contract language so that it is in line with Oregon Sick Leave Time Law.

    HCU brought forth the following Articles as counter-proposals for review and discussion:

    • Article 6: Probation and Seniority
      • Proposed to table this article until later in bargaining as there are implications regarding job descriptions that are still unknown.
    • Article 9: Lunch and Rest Periods
      • Proposed modifications to this article include language regarding providing and coordinating schedules so employees are able to take their lunch and breaks within their work schedule.
    • Article 11: Payroll Deductions
      • Proposed modifications to this article include language that limit the time period to 30 days in which an employee may revoke authorization for the deduction of union dues.
    • Article 19: Safety and Health
      • Proposed to add language regarding employees receiving District Badges.
      • Proposed language about providing and requiring certain clothing be worn at work and the process for laundering and replace of such garments.
      • Expand language around providing personal raingear to each individual employee who work outside in inclement weather.

    The District’s CFO, Michelle Morrison, shared an updated financial presentation that summarized the current fiscal outlook and the potential impacts on the 2018-19 budget.

March 22, 2018

  • HSD brought forth the following Articles as counter-proposals for review and discussion:

    • Article 4: Union Rights
      • E.4. Proposed to include language around the length of Union release time.
      • G. Proposed language around access to staff meetings for communication purposes.
    • Article 6: Probation and Seniority
      • A. Proposed to include observations at 3-month intervals and an evaluation.
      • B. Proposed to include language that would give employees with the greatest seniority first consideration for assignments to new or open positions.
    • Article 18:  Evaluations
      • Proposed to include language around the evaluation of 12-month employees and employees transitioning from temporary to regular status in a different job.
    • Article 19: Safety and Health
      • A.4.  Proposed to expand language around providing appropriate raingear to include all employees.
      • A.6.  Proposed that all employees assigned to students with health/medical issues receive training to address those medical needs.
    • Article 22: Personnel Files
      • E. Proposed to remove all derogatory material from a personnel file after 5 years.
    • Article 23: Discipline
      • B. Proposed to not use information older than 5 years against an employee.
      • E. Proposed to remove all disciplinary documents from the personnel file.

    HCU brought for the following Articles for review and discussion:

    • Article 2: Definitions
      • Proposed to expand the number of definitions in the current article. Some of the recommendations include Regular Classified Employee, Floater, Replacement Employee, Temporary Positions, Flex Time, Hours of Work/Shift.
    • Article 5: Employee Rights and Responsibilities
      • A. Proposed to include language around procedures taken when employees experience or witness bullying occur.
      • B. Proposed language around the reporting and tracking of employee injuries on the job.

March 1, 2018

  • To start this session, Michelle Morrison shared a financial presentation that summarized the current fiscal outlook and the potential impacts on the 2018-19 budget.

    HSD brought forth the following Article for review and discussion:

    • Article 18:  Evaluations
      • Proposed to include language around the evaluation of 12-month employees and employees transitioning from temporary to regular status in a different job.

    HCU brought for the following Articles for review and discussion:

    • Article 2: Definitions
      • Proposed to expand the number of definitions in the current article. Some of the recommendations include Regular Classified Employee, Floater, Replacement Employee, Temporary Positions, Flex Time, Hours of Work/Shift.
    • Article 4: Union Rights
      • E.4. Proposed to include language around the length of Union release time.
      • G. Proposed language around access to staff meetings for communication purposes.
    • Article 5: Employee Rights and Responsibilities
      • A. Proposed to include language around procedures taken when employees experience or witness bullying occur.
      • B. Proposed language around the reporting and tracking of employee injuries on the job.   
    • Article 6: Probation and Seniority
      • A. Proposed to include observations at 3-month intervals and an evaluation.
      • B. Proposed to include language that would give employees with the greatest seniority first consideration for assignments to new or open positions.
    • Article 11: Payroll Deductions
      • C. Proposed to add language around limiting employees to revoke membership into the Union to one time a year.
      • E. Proposed to make changes to the language around Fair Share once the Supreme Court has decided on the case Janus vs. AFSCME.
    • Article 19: Safety and Health
      • A.4. Proposed to expand language around providing appropriate raingear to include all employees.
      • A.6. Proposed that all employees assigned to students with health/medical issues receive training to address those medical needs.
    • Article 22: Personnel Files
      • E. Proposed to remove all derogatory material from a personnel file after 5 years.
    • Article 23: Discipline
      • B. Proposed to not use information older than 5 years against an employee.
      • E. Proposed to remove all disciplinary documents from the personnel file.

February 15, 2018

  • Topics Discussed:

    • Introductions
    • Norms were shared
    • Ice breaker Activity: Getting to know one another beyond our professional role
    • Review location, dates, times for future meetings
    • Ground Rules were reviewed and agreed upon.  Two changes were made:
      • # 4: No new articles will be opened after session # 3 – March 22, 2018
      • # 14: Start of 150 days stays but both parties agree to extending beyond this number. Day 1 of bargaining begins on March 22, 2018.
    • Review of Collaborative Process:  Proposal from HCU is that bargaining follow these principles
    • HSD shared list of interests
    • HCU shared list of interests
    • Agenda for March 01, 2018 session was designed and agreed upon:
      • Economics will be shared by Michelle Morrison
      • HSD will bring forth proposals on the following:
        • Article 18: Evaluations
    • HCU will bring forth proposals on the following:
      • Article 2: Definitions
      • Article 4: Union Rights
      • Article 5: Employee Rights and Responsibilities
      • Article 6: Probation & Seniority
      • Article 11: Payroll Deductions
      • Article 19: Safety and Health
      • Article 22: Personnel Files
      • Article 23: Discipline
    • Articles: 14, 15 & 21 are economics-driven and will be addressed at a later time

2018 Classified Bargaining Teams

  • Hillsboro School District

    • Kona Lew-Williams, Chief Human Resources Officer
    • Brian Hungerford, HSD Attorney
    • Mark Watson, HSD Board Member
    • Saideh Haghighi, Director of Equity and Human Resources
    • Carol Hatfield, Executive Director of Transportation
    • Michelle Morrison, Chief Financial Officer
    • Donna Servignat, Assistant Principal, Century High School
    • Francesca Sinapi, Principal, Ladd Acres Elementary School
    • Mike Strande, Principal, Rosedale Elementary School
    • Dave Vickery (Alternate), Assistant Principal, Glencoe High School
    • Wendy Ramos (On-Call), Director of Student Services
    • Travis Reiman (On-Call), Assistant Superintendent for Academic Services
    • Nathan Roedel (On-Call), Executive Director of Nutrition Services
    • Casey Waletich (On-Call), Chief Operations Officer
    • Carol Helfer, Human Resources Specialist

    Hillsboro Classified United

    • Debra Mayo-Kelley, AFT Representative
    • Melody Hansen, VP of Bargaining
    • Marilyn Belden, Cook 2, Elementary Manager, Patterson Elementary School
    • John Frank, Custodian 1, Free Orchards Elementary School
    • Sherrill Frank, Secretary 2, Office/Health Room Asst., Hillsboro High School
    • Colleen Hampton, Media Assistant 1/REA 2, Crossing Guard, Orenco Elementary School
    • Pete Hrdlicka, Groundskeeper 3, Facilities Department
    • Debbie Langworthy, Bus Driver, Transportation Department
    • Bethany Schaffner, Special Education Assistant 2, Century High School
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