Staff News and Announcements

  • Licensed Listening Session Reminder
    October 26, 2020 - The Licensed Listening Session is this Wednesday, Oct. 28, at 4 p.m. Any HSD staff member can watch the
    live stream of the session using their HSD user account.* (*Only HSD user accounts will be able to access the live stream.) Questions may be submitted using the Google Form that will be provided 30 minutes prior to the start of the Listening Session.


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  • Webinar: Managing Emotions During Turbulent Times
    October 26, 2020 -
    Our employee assistance program, Reliant Behavioral Health (RBH), is an important resource during times of transition and uncertainty. They understand that many of us are experiencing stress and anxiety from this year's election. In every election some people are disappointed and others are pleased by the outcome. If you’ve been feeling distressed, it's important to remember that you aren’t alone. There are countless others who also feel the same. Watch this
    webinar (26.5 minutes) for some practical tips on how to manage your emotions in a healthy way.


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  • OEBB Fall 2020 Wellness Newsletter
    October 26, 2020 -
     OEBB’s Fall 2020 Wellness Newsletter
    addresses mental, social, and physical health; provides links to resources, and more.


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  • Kaiser Flu Shot Opportunities
    October 26, 2020 - Kaiser members can get free flu shots at drive-through and walk-up clinics through October, and at participating retailers and pharmacies through December 31. See this
    flyer and visit kp.org/flu for more information.


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  • Cascade Alliance for Equity Workshop
    October 26, 2020 - The Cascade Alliance for Equity, an equity-based collaboration of Northwest Regional, Multnomah, and Clackamas education service districts, is offering a
    free equity workshop for educators on Wednesday, Oct. 28, from 2:30 p.m. to 4 p.m. The workshop will empower educators to develop actionable strategies for addressing the racism within today’s education system, with an emphasis on virtual learning. Click here to register. 


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  • Classified Listening Session Reminder
    October 19, 2020 -
    The Classified Listening Session is this Wednesday, Oct. 21, at 4 p.m. Any HSD staff member can watch the live stream of the
    session using their HSD user account.* (*Only HSD user accounts will be able to access the live stream.) Questions may be submitted using the Google Form that will be provided 30 minutes prior to the start of the Listening Session in this document.


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  • Employee Flu Shot Clinics
    October 19, 2020 -
    HSD and Get a Flu Shot are hosting two outdoor Flu Shot Clinics for employees and their covered dependents:

    • Saturday, Oct. 24, 9 a.m. to 1 p.m. in the Century High School student parking lot
    • Saturday, Oct. 31, 9 a.m. to 1 p.m. in the Liberty High School student parking lot

    At press time, there were only a handful of appointments left on the 31st. Check the sign-up sheet for any remaining opportunities. Walk-ins will be accepted at both clinics, but you may have to wait. 

    Reminders:

    • Everyone must wear a mask at all times.
    • Maintain at least six feet of distance from others if there is a line.
    • Dress for the weather, but also remember the nurse will need fairly easy access to your upper arm for the injection.
    • Bring your insurance card so that insurance can be billed.
    • If you do not have insurance or you have an insurance carrier that is not on the list, you may pay out of pocket ($30).
    • Dependents must be willing participants and be at least 9 years old.
    • Kaiser members will have to fill out a specific claim form that is only available at the clinic location. Moda members can print and fill out their claim form ahead of time OR fill it out at the clinic. Blank forms will be available. 
    • Click the following links for an informational flyer about the influenza vaccine: English flyer, Spanish flyer

    If you have questions or need additional information, please contact Safety and Emergency Preparedness Manager Michelle Brady at bradym@hsd.k12.or.us or 503-844-1342.


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  • Kalapuyan Land Exhibit
    October 16, 2020 -
    Five Oak Museum (previously Washington County Museum) has created several traveling exhibits to engage people out in the community. The first one being hosted in Downtown Hillsboro is the “This is Kalapuyan Land” exhibit. Look for signs like this one and scan the QR code on the back to see more information about the item and native peoples of this land. What a great opportunity for students to get away from the house for a social-distanced activity!


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  • Brain Break Challenge
    October 19, 2020 -
    Join OEBB’s Brain Break Challenge Oct. 16 to Nov. 13 and find time to relax and destress while building a habit you can use anywhere. 

    To take the challenge:

    • If you haven’t already, create a wellness account at oebb.hthu.com.
    • Aim to get 3 minutes of any mindful activity for at least 12 days during the event. 
    • Record your progress on the wellness portal in the Challenges tab by Nov. 13, or download the My StayWell app (available in the App store or Google Play) to track on the go! 

    Access the Brain Break Challenge and stress management resources like the all-new Beyond Well podcast series at oebb.hthu.com.


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  • Healthy Recipe and Cooking Demonstration
    October 19, 2020 - Moda Health shares a recipe and cooking demonstration video for a fall delight: Pumpkin Baked Oatmeal with Bananas.


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  • Staff Listening Sessions
    October 12, 2020 - Listening Sessions for fall 2020 are coming – classified session is October 21 & licensed session is October 28. These will be conducted via Google Meet live stream from 4:00-5:00 pm.  The link to access the Listening Sessions will be shared in Monday Notes the week of each session.  Staff will have access to a form to submit questions to be answered during the session, as time allows.  Staff must use their district account to access the question submission form and the live stream.  Additional questions will be answered in the notes sent to attendees after the session.  This information is also being shared with HEA/HCU leaders.


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  • Essential Workers Childcare Grant
    October 12, 2020 - Washington County recently awarded a grant to the Hillsboro School District to support childcare for the children of essential workers, and to support childcare providers as they serve school-aged students—ages 5 to 12—accessing Comprehensive Distance Learning (CDL) during the school day. 

    We are now able to reimburse families of essential workers and others impacted by the COVID-19 pandemic for school-age childcare in licensed facilities. This grant is available through the end of December of 2020.

    Below are links to the application, feel free to share this information with other community members that have school age children. Please apply, even if you are unsure you will qualify for this program. Your application is confidential, and we will support you in the process! If you have any questions, please contact Alma Hernandez at childcareinfo@hsd.k12.or.us

    https://bit.ly/3llefNQ


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  • WW Updates
    October 12, 2020 -  Staff who are interested in joining Weight Watchers Reimagined will receive a free Kick Start Kit when they sign up by Oct. 17. Membership is free if you are covered by OEBB medical insurance. See the flyer for more details. 

    Also, check out the WW October newsletter for a Halloween candy guide and the recipe of the month: Baked apple cider doughnuts!


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  • Dreaming Justice Speaker Series
    September 28, 2020 - Oregon Episcopal School (OES) has invited HSD staff to attend their free live virtual Dreaming Justice Speaker Series event “Nurturing Black Children” on Thursday, Oct. 8, from 4:30 p.m. to 6 p.m.

    Dyan Watson, OES Director for Inclusion, and educators Kara Hinderlie Stroman and Natalie Labossiere will share their experiences about raising, educating, and supporting Black children in mostly White spaces. Through storytelling and prose, these moms will provide glimpses into the conversations they have with their own children, as well as Black students in their care. 

    Participants will need access to Zoom. Registration is limited and is available on a first-come, first-served basis: www.oes.edu/dreaming-justice.


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  • Workplace Accommodation Update
    September 21, 2020 -
    If you have specialized workplace accommodations for ergonomics (sit/stand workstations, chairs, etc.), please report to your normal workstation/classroom to access those accommodations. You will need to follow all building access protocols. If you don’t currently have accommodations and would like to request an assessment, e-mail Leah McCarthy or call 503-844-1765. Review these Tips for Remote Office Safety and Comfort for more information.


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  • Getting Your Flu Shot
    September 21, 2020 - The Centers for Disease Control recommends getting a flu vaccine by the end of October to allow antibodies to develop before flu season begins.

    Kaiser members can access free drive-through and walk-up flu shot clinics from Oct. 3 through Oct. 30 at select locations, Monday-Friday, 8 a.m. to 7 p.m., and Saturday, 9 a.m. to 5 p.m. Locations and directions are available at www.kp.org/flu

    Moda members can receive their flu shot at any in-network pharmacy at member cost sharing, and HSD may be offering flu shot clinics again this year. Additional information will be provided as soon as it’s available.


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  • George Fox Elementary Education Program
    September 21, 2020 -
    George Fox University is launching a new accelerated Elementary Education degree completion program with a January start; learn more at an info session on 9/21…

    Full: George Fox University is launching a new accelerated Elementary Education degree completion program with a January start. The program will allow students to receive a Bachelor’s Degree and a teaching license simultaneously within sixteen months. 

    Learn more at a virtual information session on Monday, Sept. 21, at 6 p.m. via Zoom. Please pre-register at this link


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  • Section 125 Benefits
    September 14, 2020 - If you want to enroll in section 125 benefits or if you have section 125 benefits from last year and want to keep them, you must
    meet with an American Fidelity representative by September 15. September 15 is the final day to enroll or retain benefits, no exceptions.


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  • Compassion Fatigue Workshops
    September 14, 2020 - Our Youth Contact partners are holding free optional compassion fatigue workshops focused on personal and professional skill building for HSD staff throughout the school year.

    The first sessions will be held on Sept. 22 and Sept. 23 at 4 p.m. 

    If you are interested in the opportunity, here is how to sign-up:

    1. E-mail Youth Contact counselor Holly Rogers rogersh@hsd.k12.or.us and indicate which session you want to attend. 
    2. Patti Seitz and Holly Rogers will send out invitations to those who e-mail Holly by Sept. 20. 
    3. At the end of the training, staff members can e-mail Holly to sign up for an ongoing support group that she will run. 

    For more information on this and other trainings, please see our community partner list of opportunities for staff, families, and students.


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  • EAP Resources for Parents with School-Aged Children
    September 14, 2020 - Juggling work and parenting responsibilities is difficult and you don’t have to do it alone! Our employee assistance program (EAP) is now offering online peer support group meetings with other parents, facilitated by Certified Peer Specialists who are parents themselves. The groups provide an opportunity to discuss common parenting issues and how to deal with them. Get support and ideas from a variety of parents who are addressing similar issues. 

    To learn more and register for a support group, call 866-750-1327 and speak to a care manager.


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  • Grand Canyon University Information Session
    September 14, 2020 -
    Interested in completing an undergraduate or graduate degree program? Consider participating in Grand Canyon University’s Zoom information session on Wednesday, Sept. 23, at 5:30 p.m.

    Registration URL: https://zoom.us/meeting/register/tJAqdOGrqTIjGNzqqguGC0dMSFTdAsVIEoiu

    Meeting ID: 947 3837 9928

    Meeting Password: 258629

    Scholarships are available for all courses of study.


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  • Maintaining an Appropriate Online Presence
    September 7, 2020 - As we prepare for a fully online experience throughout the fall, staff are reminded about the importance of appropriate clothing and video backgrounds, as well as restrictions on political activities for public employees.

    While our work locations may have changed, the expectation for maintaining an appropriate and professional appearance have not. Please do not wear anything while teaching an online lesson that you would not wear to the school building. This includes hats, sunglasses, or other items that would not typically be allowed unless you were having a spirit day.

    Please also ensure that the space behind you is free from images or items that would not be appropriate for students to see. A neutral or education-friendly background is best!

    Finally, as we approach the presidential election, please review the restrictions on political activities for public employees. Here is a link to the quick guide, and here is a link to the full document. If you have questions about whether or not something is allowable, please reference these documents first; if you still have questions, please speak with your principal or contact Chief Communications Officer Beth Graser at graserbe@hsd.k12.or.us or x2772.


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  • Benefits Open Enrollment
    August 31, 2020 - The annual employee benefit enrollment window for the 2020-21 school year is open now through Sep. 6. Benefit enrollment is not mandatory for returning staff, but is highly recommended for review and verification of elections. 

    If you would like more information on one of the District’s preferred plans/plans featuring a Health Reimbursement Account, please plan to attend the information session on Thursday, Sep. 3, at 3 p.m. via Zoom: https://us02web.zoom.us/j/7591405291 Meeting ID: 759 140 5291.  

    Click here or visit the Benefits page for additional information.


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  • EAP Resources
    August 31, 2020 - The District’s EAP provider has many
    resources available to support you and your family, and is kicking of it’s monthly webinar series with a focus on bullying awareness and response. 

    The training will cover three key areas: bringing awareness of bullying in both the workplace and schools through identifying the signs and behavior; recognizing the negative impacts and effects; and discussing strategies & steps to combat and prevent bullying. 

    The webinar takes place from noon to 1 p.m. on Wednesday, Sep. 8. Participation is free, but space is limited so please register in advance.


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  • Video Message from Superintendent Scott

    June 9, 2020 - Superintendent Mike Scott prepared a video message to staff to share information about the 2020-21 budget and school year. Many things are still unknown, but we are working on contingency plans that will incorporate updated information as we receive it over the summer. 

    If you are interested in contacting your legislator, we have the 2019-21 Legislative Contact List on the Budget Matters page of our website. This list contains all of the legislators who represent parts of our district. The people who represent us most directly are Reps. Sollman and McLain and Sen. Riley, but it's also a good idea to reach out to legislators who are on the Ways and Means Committee. You can also use the interactive "Find My Legislator" map, which will tell you the elected officials who represent you directly based on your home address. 


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  • Optional Benefits Enrollment
    If you are considering signing up for or continuing your coverage for optional benefits such as short-term disability, long-term care, accident coverage, etc. please plan to participate in a virtual meeting on Monday, Jun. 8, at 3:45 p.m. to learn what to expect and get answers to your questions. 

    Login to the group meeting by visiting this link: https://global.gotomeeting.com/join/418456021

    You can also dial in using your phone.

    United States (Toll Free): 1 866 899 4679

    United States +1 571 317 3116

    Access code: 418-456-021

    If your device does not support audio, you can switch to a phone call once you visit the GoToMeeting link above. 

    Please contact Laura Sandstrom, enrollment coordinator, at 503-718-7040 if you have questions.


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  • Stay Vigilant Against COVID-19 Fraud
    The spread of COVID-19 has led to increased fraudulent behavior, including identity theft. If you believe your personal information has been compromised, you can take advantage of a free 60-minute consultation with a licensed, US-based Fraud Resolution Specialist by calling 866-750-1327. They’ll help you identify whether you’ve been a victim of identity theft and provide guidance to your current situation. You can also visit
    www.clcidprotect.net to start your free ID Theft analysis. Resources include:

    • Dark Web Scan with ID Threat Score. A one-time full scan of the dark web for instances of your Social Security Number.

    • Breach Search Tool. Unlimited access to search your e-mail address for involvement in data breaches.

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  • June Wellness Newsletters
    The RBH June Wellness Newsletters are available at
    ibhsolutions.com/resources.


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  • June RBH Webinar
    The June RBH webinar “Master your Mind - Emotional and Physical Health Connection,” takes place on Tuesday, June 9th, from 12 to 1pm. Particularly helpful for those living with chronic illness or other health challenges, this dynamic session provides strategies that employ the mind to lessen chronic pain, reduce depression associated with physical ailments, improve health outcomes, and more. You’ll learn about the latest research findings and gain techniques to help you feel your best, both mentally and physically. The webinar is free, but
    registration is required. 


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  • Free Weight Watchers for OEBB Members
    Just a reminder that staff who have their medical insurance through HSD are eligible to join WW (Weight Watchers
    ® Reimagined) free of charge. See their May newsletter and starter kit flyer for more information.


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  • Brain Health Challenge
    In honor of Mental Health Awareness Month, OEBB is sponsoring a Brain Health Challenge. 

    The brain is considered one of our most precious assets, yet it’s often the most neglected. Being aware of your brain’s key capacities will help you target and train your brain to build resilience, communicate more effectively, and be more productive. 

    Read a flyer about the challenge and sign up to participate online.


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  • Healthy Cooking
    Moda Health is offering some healthy cooking class workshops that use recipes suited for home preparation, especially if you have limited ingredients. 

    Click on the links provided for the recipes and demonstration videos for Slow Cooker Taco Chicken (video) and Two Ingredient Bagels (video).


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  • Hillsboro Hops Resources for Students
    Hillsboro Hops staff and two Timbers 2 soccer players have recorded themselves reading books to students. T2 player Pablo Bonilla’s book is written and read in Spanish. You can access all of the recordings here

    In addition, Hops mascot Barley has recorded a kid-friendly workout video with Charity, Heidi, and Leo from Hawthorn Farm Athletic Club. That video can be accessed here

    Feel free to share these resources with your students!


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  • Moda Health Resources
    OEBB members can access a wealth of emotional and physical wellness resources through Moda Health. Example resources include live
    30-minute daily PE activities; tips on how to change your diet to get more quality sleep; and recorded webinars like Resiliency, Flexibility, and Adaptability: Practical applications for today, so we can all bounce back tomorrow (register when prompted to access the recording). Check out this website to learn more.


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  • OEBB Total Brain Webinar: Beyond Funny
    OEBB presents the webinar
    Beyond Funny with Dr. Heidi Hanna at 3:30 p.m. on Wednesday, May 6. In this interactive exploration of humor and laughter, participants will understand why finding things funny improves brain health, reduces stress, and enhances business-related outcomes. Individuals will create a Beyond Funny Toolkit to apply to their daily routines and feel confident in using intentional humor interventions in the office and at home. 

    Participation is free, but registration is required.


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  • Pop-ins from Barley
    Barley, mascot for the Hillsboro Hops, is doing virtual classroom “pop-ins!” If you would like to surprise your students with a visit from Barley, contact Hops and T2 Community Engagement Coordinator Hannah August at
    hannaha@hillsborohops.com or 503-568-2395


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  • The Oregon Savings Growth Plan (OSGP) is a 457(b) deferred compensation plan that provides eligible public employees with a convenient way to save for retirement. 

    Oregon Savings Growth Plan Workshop 
    Features of the plan include:

    • You choose how much you want to contribute and it will be automatically deducted from your paycheck. Make changes any time online. 
    • Pay tax now or later. You can either contribute on a pre-tax basis and lower the taxes you pay today, or choose to defer to a Roth 457(b) account where you pay the taxes now and have the potential for tax-free withdrawals later. 
    • Your contributions to the plan and any earnings on those contributions always belong to you, even if you change jobs. 


    If you are interested in learning more about the OSGP, register to attend the upcoming workshop on Wednesday, Apr. 29, at 5 p.m.


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  • Section 125 Enrollment
    Section 125 plans allow employees to pay for certain expenses related to medical, dental, vision, and daycare on a tax-exempt basis. Any time an employee takes advantage of Section 125, this will help to reduce taxable income and increase spendable income to the employee. 

    The open enrollment period for Section 125 plans is May 4 through June 5, 2020. If you are interested in learning more or signing up for this benefit, you can make an appointment for a virtual meeting with an American Fidelity representative. 

    Schedule your appointment at this website by finding your assigned representative and selecting a meeting time. Your representative will then e-mail you instructions on how to login to the enrollment site prior to your appointment time.  

    Representative

    Schools/locations covered

    Danny

    Free Orchards, Glencoe, Imlay, Indian Hills, Jackson, Poynter, Ladd Acres, Lenox

    Faith

    Groner, Hilhi, McKinney, W.L. Henry

    Jon

    Minter Bridge, Mooberry, North Plains, Quatama, R.A. Brown, Reedville, Rosedale

    Miguel

    Liberty, Lincoln Street, MEC, Orenco, Patterson, South Meadows, Tobias, West Union, Witch Hazel

    Nicole

    Brookwood, Butternut Creek, Century, Eastwood, Evergreen, Farmington View, Hillsboro Online Academy, Transportation/Facilities, District Office

    Questions? Contact Lynette Coffman in Benefits, or Laura Sandstrom, American Fidelity Enrollment Coordinator, 877-293-1090. 


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  • Tips for Remote Office Safety and Comfort
    Many of us are going from walking around classrooms and buildings to sitting in front of a computer for extended periods of time. Here are some resources for safety and comfort while working remotely. 

    Kaiser Permanente has assembled 10 tips to enhance your well-being while working remotely:

    1. Get dressed and ready to transition into your workday each morning.
    2. Set aside a designated work area to help you focus. Pay attention to your body position (more ergonomic information below).
    3. Schedule walking meetings. This can be done remotely using a video conference - you can even share a picture of where you walk.
    4. Take a virtual coffee break with a teammate.
    5. Open virtual meetings with a Community Builder - “What was the last book you read?”
    6. Take regular breaks. Sometimes remote work can lead to overworking, which can lead to injury. Taking short, active breaks can help increase productivity and creativity levels.
    7. Stay connected within your team.
    8. Set and keep regular office hours.
    9. Eat a healthy lunch or snack. Research shows that healthy eating has a direct link to overall productivity levels. 
    10. Pick a definitive finishing time each day.

    For more information, click here


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  • Student Enrollment and Attendance
    ODE has released guidance on the enrollment of students through the remainder of the academic year and how student attendance is to be accounted for. 

    Here are the key points:

    • Any student who moves into the District’s attendance area during the period of COVID-19 school closure is to enroll at their home school and must be served through Distance Learning.
      • No additional enrollments will be accepted at Hillsboro Online Academy for the 2019-20 school year. 
    • Any non-resident student wishing to transfer to a Hillsboro School District school during the period of COVID-19 school closure must follow the standard protocol for an inter-district transfer.
    • Schools may not drop current students from enrollment after a period of absence or simply because they cannot reach them.
    • A parent or guardian may withdraw a student and transfer to another educational option (e.g. private school, homeschool, move to another district), if they so choose. 
    • Daily attendance is not to be taken. Instead, schools should maintain a log system that tracks contact with students so they can estimate the number of students engaged during this time and, most importantly, understand which students they are not able to reach through Distance Learning for All. Accountability related to attendance has been waived for the 2019-20 school year.

    Additional information and FAQs are available here.


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  • April Wellness Newsletters
    The RBH April Wellness Newsletters are available at
    ibhsolutions.com/resources.


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  • Oregon Savings Growth Plan Virtual 1:1 Meetings
    The Oregon Savings Growth Plan (OSGP) is a 457(b) deferred compensation plan that provides eligible public employees with a convenient way to save for retirement. 

    Features of the plan include:

    • You choose how much you want to contribute and it will be automatically deducted from your paycheck. Make changes any time online. 
    • Pay tax now or later. You can either contribute on a pre-tax basis and lower the taxes you pay today, or choose to defer to a Roth 457(b) account where you pay the taxes now and have the potential for tax-free withdrawals later. 
    • Your contributions to the plan and any earnings on those contributions always belong to you, even if you change jobs. 

    To speak with a plan representative and determine if OSGP participation is for you, visit the website www.growyourtomorrow.com. Under the Attend a Workshop column, click on Register Now. From there, click on Virtual Meeting and pick a date and time that work best for you. Representative Charles Yu will then send you a Zoom meeting invitation. 

    Charles can also be reached at charles.yu@voya.com or 503-997-3412.


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  • OEBB Offers New COVID-19 Resources
    The Oregon Educators Benefit Board (OEBB) has launched a
    COVID-19 Resources webpage where you can easily see what’s available and learn how to get the help you need. 

    You’ll find links to:

    • Emotional health resources
    • Physical health resources
    • Free mobile apps
    • Upcoming webinars, and 
    • Recordings of past webinars


    If you’re hoping to find something you don’t see on this page, please e-mail them at oebb.benefits@state.or.us or call 888-469-6322. They’ll do their best to connect you with someone who can help.


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  • Grand Canyon University Continuing Education Scholarships
    If you have been thinking about getting your Master’s degree in an education-related field, check out the online programs offered by Grand Canyon University. They are currently offering scholarships of up to 25 percent off of tuition. For more information, see their flyers (
    April programs 1, April programs 2, Online Programs Full List), visit http://www.gcu.edu/udc/Dain.Zawada, or contact Dain Zawada at 971-276-2805 or dain.zawada@gcu.edu.


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  • April RBH Webinar
    Reliant Behavioral Health’s April webinar is
    Saving for the Future. Many people do not have a healthy level of savings, despite knowing the importance of having money set aside for emergencies, purchases, college, and retirement. In this one-hour financial wellness workshop, you will learn how to utilize Emotionally Charged Saving techniques that will motivate you to set and keep your savings goals. 

    Some of the topics covered include:

    • Savings, Your Financial Shock Absorbers
    • How Spending and Saving are Actually Two Sides of the Same Coin
    • The Reasons to Save
    • Why Willpower is Overrated
    • Positive + Negative Emotion = Massive Motivation
    • The Power of “Mindless Saving”

    Participants will leave the class with valuable tools and techniques to start improving their financial health immediately.

    The webinar takes place on Wednesday, April 8, from noon to 1 p.m. Participation is free, but space is limited, so please register early.


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  • Staying Healthy at Home Webinar
    Moda Health Wellness Advisors is offering a Zoom webinar at 10 a.m. on Wednesday, Apr. 1, focused on staying healthy at home during COVID-19. The webinar is free, but registration is required.


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  • Employee Assistance Program
    As we navigate through these stressful times full of unknowns and ever-changing information, remember that our employee assistance program is here to support you with a 24-hour crisis help line (1-866-750-1327), confidential online and telephonic counseling, and a variety of resources on their website. Go to
    https://myrbh.com/Home/Home?role=member and enter the access code OEBB for more information.


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  • Enable Text Messages
    If you have not been receiving texts from HSD Communications, please take a moment to update your information in iVisions. You must have a mobile phone listed - and identified as a mobile phone number - for text messages to be possible. If you have your mobile phone number listed in the home phone field, you will not receive texts. Thank you!


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  • Summer Agriculture Institute Scholarship
    K-12 educators who are interested in attending the Summer Agriculture Institute are invited to apply for a scholarship of $600 to reimburse the cost of OSU tuition (3 graduate level credits), meals, lodging, transportation, and curriculum and resources. Applications are due by Friday, Apr. 3. Learn more
    here.


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  • Teacher Grant Opportunity
    Looking for a new way to make learning engaging for your students? Eligible K-12 teachers may apply to win $1,000 to use toward the purchase of technology equipment for their classroom. To enter, write a brief lesson plan (500-word maximum) that creatively details how you would use the technology of your choice in your classroom to enhance the educational experience and social responsibility in the classroom. Applications are due by May 15. Click
    here for more details.


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  • PERS Retirement Seminar

    A free PERS/403(b) retirement planning seminar will take place on Tuesday, Mar. 10, from 6 p.m. to 7 p.m. in the Administration Center Board Room. 

    The workshop is open to all employees and their partners, whether they are planning to retire in the near future or are simply looking to get some questions answered. With the PERS retirement system and potential changes in the news more and more, it is important to stay on top of what can be an essential part of your retirement income. Topics will include explaining the PERS system, its changes over time, and what it will mean to you. Different payout options will also be discussed to help you start thinking about what may be best for you and your family. 

    There are often many questions employees have about planning for taxes, PERS, Social Security, and health insurance in retirement; or even just getting a financial plan started. This will be a great workshop for getting those and other questions answered as we enter the second half of the school year. 

    The event is complimentary, but space is limited. If you would like to attend, please RSVP by e-mail to the presenter, Skylar Koon of Cetera Investors, at skylar.koon@ceterainvestors.com or by phone at 503-296-7676 ext. 322. 


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  • SEL in Action Awards
    Education First, in partnership with the
    NoVo Foundation, seek applications for educator-led and district-level projects that foster social and emotional skills in students in grades PK-12. Grants of up to $7,000 for classroom or school-level projects, and $25,000 for district-level projects will be awarded for the 2020-21 school year. 

    A small number of two-year grants will also be awarded; indicate on the grant application if you’d like to be considered for a two-year grant.

    The RFP, application and details about two informational webinars can be found here: https://education-first.com/sel-in-action-awards.  

    The deadline for applications is Friday, Apr. 10, at 11:59 p.m. PT. If you have additional questions, please e-mail selinaction@education-first.com


    Comments (-1)
  • Employee Wellness Resources
    The RBH March webinar, Developing Critical Thinking Skills, takes place on Tuesday, Mar. 10, from noon to 1 p.m. The ability to make good decisions quickly and to creatively solve problems is what sets some people apart. In fact, for many employers, it is often the most sought after skill set. We all encounter a high volume of information every day. How do we know what is most important or reliable? Though most credit their ability to think critically with their experiences in school, can we cultivate this capacity in our daily personal or professional lives? The answer is yes!

    This interactive workshop will increase your curiosity and open-mindedness, teach you how to quickly analyze and evaluate information, and provide tops on how to better organize and apply your ideas.

    The webinar is free, but space is limited so please register

    The Moda Health March webinar, The Simple Guide to Healthy Eating, takes place on Wednesday, Mar. 11, at 3:30 p.m. Eating healthier is easier than you may think (and it doesn’t involve giving up the foods you love). This presentation discusses simple tools for creating a healthy eating plan and improving our relationship with food and overall well-being.

    This webinar is also free, but requires pre-registration

    And employee wellness newsletters for March are available at ibhsolutions.com/resources (scroll down the page to access links).


    Comments (-1)
  • Classified Employee Appreciation Week
    Cooking, cleaning, fixing, typing, driving, scheduling and supporting students… classified school employees do it all! From the time they get on the bus in the morning to when they head home at the end of the day, students are surrounded by caring classified professionals who keep them safe and help them learn. Now, it’s time to thank them!

    Classified Employee Appreciation Week is March 2-6, 2020, so let’s all give a “high five for classified!” Use the hashtag #CEW2020 to share how you celebrated your classified staff members.


    Comments (-1)
  • Post Masters Program

    Teachers who are looking to take the next step in their educational journey, but may not want to complete a Doctoral dissertation, are encouraged to check out Grand Canyon University’s Education Specialist (EdS) Teaching & Learning Degree. 

    Grand Canyon University’s Education Specialist (EdS) in Teaching and Learning program offers a post-Master’s education degree that allows K-12 educators to acquire the skills and knowledge necessary for developing education communities that improve student outcomes. 

    Graduates who later decide to pursue their Doctor of Education (EdD) in Teaching and Learning can transfer some of the credits completed during their EdS. 

    Offered by GCU’s College of Doctoral Studies, this accelerated, fully online EdS degree emphasizes theories and models of teaching in various educational environments, from elementary to high school. 

    The course length is 8 weeks and offers 30 program credits. To learn more, visit their website or contact Dain Zawada at dain.zawada@gcu.edu or 971-276-2805. 


    Comments (-1)
  • E-mail Security Update
    Tech Services has been working with Microsoft Engineers on ways to reduce phishing attempts and the amount of spam that arrives in our mailboxes. Therefore, starting on the evening of Thursday, Feb. 27, there will be a number of security enhancements made to the e-mail system, including: link scanning, attachment scanning, impersonation identification, and quarantine. Learn more in this
    TS E-mail Security Update, and please contact the Help Desk at x5813 with any issues once the system is activated.


    Comments (-1)
  • School Employee Wellness Conference
    The annual
    Oregon School Employee Wellness Conference held in Bend, OR, over Spring Break, is a state-wide conference that aims to educate, engage, and empower educators and school staff to create healthy, resilient school workplaces. The conference has become a trusted source for quality professional development and networking, and brings together national, state, and local experts who share practical information and tools to start and sustain employee wellness. Registration is required, but is free of charge. If you plan on attending or if you have any questions, please contact HSD Risk Manager Leah McCarthy at mccarthl@hsd.k12.or.us.


    Comments (-1)
  • Bilingual Teacher Pathway Information Session
    The Bilingual Teacher Pathway (BTP) program is a teacher preparation program designed to fill critical shortages of bilingual/bicultural teachers. On Thursday, Mar. 5, from 4 p.m. to 5 p.m., Lynda  Pullen, Admission Advisor for the BTP program at Portland State University, will join us for an information session at the District Administration Center, Room 213. Please join us to learn more about this exciting program!

    BTP flyer

    PSU Bilingual Teacher Pathway RSVP


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  • Attention All Fundraisers
    Thank you to all of the passionate supporters of our schools, activities, athletics, and clubs!  Your efforts create amazing opportunities for students at every level. Before you begin a new fundraising effort, please be sure to review and follow these guidelines for soliciting and accessing funds. 

    Once you have authorization from your school’s administrator to fundraise, there are several options for you to get your message out. Your project can be created as an item in your school or District Webstore with a link that can be shared with supporters far and wide. The District absorbs Webstore fees for donation contributions. 

    You may also be able to establish a GoFundMe campaign with the assistance of your Office Manager. With GoFundMe, however, fees are deducted from donation contributions and must be fully disclosed to donors. Staff should never establish an external bank account or use their own to collect funds for a District fundraiser.

    ALL funds that flow through District or school accounts are subject to rules that ensure a high standard for accountability and transparency.  Please plan ahead and work with your building administrator, office manager, or bookkeeper for disbursements.


    Comments (-1)
  • New IRS Income Tax Withholding Forms
    The 2020 Form W-4,
    Employee’s Withholding Certificate, is very different from previous versions due to the federal tax law changes that took place in 2018. The Internal Revenue Service (IRS) is not requiring all employees to complete the revised form and has designed the withholding tables so that they will work with both the new and prior year forms. However, employees hired in 2020 and anyone who makes withholding changes during 2020 will have to use the new form or complete the step-by-step questionnaire available in the iPortal (https://ivisions.hsd.k12.or.us/ivions/Pay-Tax-Information/Employee-Tax-Forms). 

    Please note: if you do not submit a new form, withholding will continue based on your previously submitted form.

    Please see this Memo for more information regarding the change. District Payroll and Human Resources staff are not authorized to assist current or new employees in completing the forms; however, the IRS has published Frequently Asked Questions that you may find helpful (https://www.irs.gov/newsroom/faqs-on-the-draft-2020-form-w-4).


    Comments (-1)
  • Hillsboro Schools Foundation Grants
    The
    Hillsboro Schools Foundation (HSF) is now accepting abstracts for their Innovative Education Grants. 

    HSF supports projects that put the tools of exploration, imagination, and self-expression directly in students’ hands, giving them opportunities they may not otherwise have through annual school funding. 

    The application process is simple, fair, and open to all HSD staff and volunteer parent groups for programs that enhance student achievement both inside and outside the classroom. HSF evaluates and selects proposals based on student engagement and achievement; innovative instructional methods and tools; and sustainable, measurable results. 

    Abstracts are due by Wednesday, Feb. 12. Selected finalists will be notified by Friday, Feb. 28, and are then invited to complete a full application by Monday, Apr. 6. Approximately $50,000 in grants will be awarded in mid-May and will be available for projects implemented during the following school year.


    Comments (-1)
  • RBH February Webinar
    Reliant Behavioral Health’s next webinar takes place on Wednesday, Feb. 12, from noon to 1 p.m. Titled “The Best Fight Ever: 6 Steps to Positive Conflict,” this seminar promises to equip participants with the tools to identify their conflict style, solve their solvable problems, and manage their unsolvable problems with less frustration. The webinar is free, but space is limited so please
    register today.


    Comments (-1)
  • Workplace Accommodations Notice
    On Jan. 1, modifications to Oregon’s workplace accommodations law went into effect with updated language around pregnancy, break periods, etc. The new workplace accommodations notice is available
    here.


    Comments (-1)
  • K-12 Classified Summit
    Please join us for the annual Classified Summit, an optional and paid professional development opportunity for all HSD classified staff taking place from 7:45 a.m. to 3:30 p.m. on Friday, Jan. 31, at South Meadows Middle School, 4690 SE Davis Rd. Click
    here for the flyer. 


    Comments (-1)
  • Classified Transfer Requests
    Per the Classified contract, classified staff wishing to make a lateral transfer to another school or worksite within HSD in 2020-21 must submit a
    request by Saturday, Feb. 1. The District will consider the requests and notify members by Monday, Jun. 1. 


    Comments (-1)
  • Census Training for Community Partner Staff
    The 2020 U.S. Census is rolling out in mid-March, and organizations that serve the public may get questions about it from their patrons. Therefore, Census Bureau representatives will provide training for front-line community partner staff at six upcoming sessions:

    Please register for the training you are interested in here.


    Comments (-1)
  • Licensed Staff Transfer 101 Meeting
    Licensed staff are invited to attend a Transfer 101 meeting on Thursday, Jan. 23, from 4 p.m. to 5 p.m. in Room 100 at the Administration Center. Human Resources staff will explain the general transfer process and will go over FAQs. Attendees will also have an opportunity to ask any questions they may have.


    Comments (-1)
  • Walk Like a Penguin
    With inclement weather arriving, the SAIF Corporation (Oregon’s non-profit workers’ compensation company) wants to remind Oregonians to “walk like a penguin.” 

    “Slips, trips, and falls are the leading cause of injury in Oregon - both in and out of the workplace,” said Scott Clark, safety innovations manager for SAIF. “Changing how you walk on slippery surfaces can mean the difference between making it home safely and taking an unexpected trip to the hospital.”

    Clark offers the following guidelines for taking walking cues from our arctic friends: 

    • Keep your hands by your side and not in your pockets.
    • Slow down and take short steps.
    • Walk flat-footed.
    • Point your toes slightly to the side.

    Watch a demonstration from SAIF on how to walk like a penguin here: https://youtu.be/eOlrFVDRAjM.


    Comments (-1)
  • Classified Summit 2020 at South Meadows
    Classified staff members are invited to participate in the Classified Summit on Friday, Jan. 31, 2020 from 7:45 a.m. to 3:30 p.m. at South Meadows Middle School, 4690 Southeast Davis Road, Hillsboro. The summit is a voluntary professional development opportunity Sessions around Trauma informed Care, Effective math strategies, Behavior Management, Using data and systems, AVID strategies, Equity/Restorative Justice, Supporting Language needs, Student engagement, Proactive supervision, Student inclusion, and a lot more. Read the flyer here.


    Comments (-1)
  • Inclement Weather Reminder
    With potential  inclement weather approaching,
    we’d like to remind staff about how we make weather related school closure and delay decisions and how those decisions are communicated. Please take a moment to review inclement weather reporting procedure for your classification. Stay warm!


    Comments (-1)
  • New IRS Income Tax Withholding Forms
    The 2020 Form W-4, Employee’s Withholding Certificate, is very different from previous versions due to the federal tax law changes that took place in 2018. The Internal Revenue Service (IRS) is not requiring all employees to complete the revised form and has designed the withholding tables so that they will work with both the new and prior year forms. However, employees hired in 2020 and anyone who makes withholding changes during 2020 will have to use the new form or complete the step-by-step questionnaire available in the iPortal (https://ivisions.hsd.k12.or.us/ivisions/Pay-Tax-Information/Employee-Tax-Forms). 

    Please note: if you do not submit a new form, withholding will continue based on your previously submitted form.

    Please see this Memo for more information regarding the change.  District payroll and human resources staff are not authorized to assist current or new employees in completing the forms.  The IRS has also published Frequently Asked Questions that you may find helpful as you complete the form (https://www.irs.gov/newsroom/faqs-on-the-draft-2020-form-w-4)


    Comments (-1)
  • Licensed Transfer 101 Meeting
    Licensed staff are invited to attend a Transfer 101 meeting on Thursday, Jan. 23, from 4 p.m. to 5 p.m., in room 100 at the Administration Center. Human Resources staff will explain the general transfer process and will go over FAQs. Attendees will also have an opportunity to ask any questions they may have. Please contact Gilda Guzman Hurtado you have any questions.


    Comments (-1)
  • Classified Lateral Transfer Request
    Classified employees who are seeking a lateral transfer within their current position to another school or worksite within the District, beginning in the 2020-2021 school year, please be advised that the deadline for submitting the request is approaching. Per Article 8.D. in the Classified Management Agreement, employees who wish to transfer to another location must submit their request no later than Feb. 1, 2020.  To facilitate this process, you may fill out and submit the Classified Lateral Transfer Request online. Employees will be notified if their request was approved, no later than June 1, 2020.  For questions or further clarification, please contact HR Specialist, Carol Helfer at helferc@hsd.k12.or.us.


    Comments (-1)
  • Final Day For United Way Campaign
    Monday, January 6, is the final day of our 2019 United Way campaign. Please consider taking this opportunity to make a meaningful difference in the lives of people in need in our community. If you've contributed in the past and would like to continue, you must renew by filling out a new pledge form each year. Click here to learn more, here for FAQs, and  here for a pledge form. Completed pledge forms should be returned to the District's Communications department.


    Comments (-1)
  • EAP Employee Newsletter
    Our employee assistance program provider, Reliant Behavioral Health (RBH), puts out monthly newsletters on topics related to worksite and life balance. To access the newsletters, go to
    myRBH.com, click “I’m a Member,” and enter the access code: OEBB.


    Comments (-1)
  • PlanetCon
    PlanetCon is a free community recycle and swap event taking place on Saturday, Jan. 11, from 11:00 a.m. to 2:00 p.m. at Quatama Elementary School, 6905 NE Campus Way. 

    Brought to you by the Westside Master Recyclers, PlanetCon features a winter holiday décor swap, repair fair, and information tables in addition to the collection of hard-to-recycle items like polystyrene foam (Styrofoam), household batteries, computers and electronics, and more!

    Donations of warm winter clothing, personal products, and bicycles for those in need are also being accepted at the event. 

    HSD’s Resource Conservation Manager, Mia Hocking, is searching for Green Teams that might be willing to work in an “Upcycled Art Booth.” If you are interested, please e-mail her at hockinmi@hsd.k12.or.us.


    Comments (-1)
  • Health Reimbursement Account Help Session
    Licensed and classified employees who enrolled in Moda Dogwood, Kaiser 2, or Kaiser 3 for the 2018-19 plan year are reminded that the deadline for filing claims is Dec. 31, 2019. If you need assistance or have questions, please plan to attend the information session from 7:30 a.m. to 9:00 a.m. on Wednesday, Dec. 18, at Facilities, 4901 SE Witch Hazel Rd. You are also welcome to stop by if you are enrolled for the current 2019-20 plan year and have questions about this benefit. 


    Comments (-1)
  • RBH Newsletters
    The December EAP and balanced living newsletters are now available at
    myRBH.com. Enter the code OEBB to enter the site, select “Newsletters” at the top of the page, then when redirected to IBH News, scroll down the page to access the newsletters you’re interested in.


    Comments (-1)
  • United Way Campaign
    HSD’s annual United Way Giving Campaign begins Monday, Nov. 18, and runs through Monday, Jan. 6, 2020. 

    Giving to the United Way is a great way to support the many non-profit organizations that serve our community. You can donate to categorized groups of organizations or, if you prefer, a charity of your choice - even if they are not typically supported by United Way. And you can do so knowing that 100% of your donation will go to that organization, thanks to special sponsors that underwrite United Way’s operational costs. 

    HSD supports payroll deduction, which makes giving so easy! Small amounts taken out of your check each month equal a large donation by the end of the year. 

    This year, campaign materials will be sent by e-mail only. Please give all completed pledge sheets and money/checks (if applicable) to your office manager. 

    For more information, please visit United Way’s website at UnitedWay-PDX.org or contact Marleen Zytniowski or Katie Russell-Willis at x2771. Thank you!


    Comments (-1)
  • Green Schools Conference Scholarships
    The 10th Annual Green Schools Conference & Expo is a national event being hosted in Portland, Oregon, March 2-4, 2020 and is an opportunity to learn more about sustainability strategies for the classroom and for our district overall. 

    HSD’s Energy Team wants to support your sustainability goals by making available FOUR scholarships for District staff interested in attending this conference. The scholarship will cover the main conference registration fee of $295 and one 3-day MAX pass for transportation to/from the conference ($15 to cover 3 days). Applications are due by Feb. 1, 2020. Scholarship recipients will be notified by Feb. 7, 2020. 

    Please contact Resource Conservation Manager Mia Hocking for additional information.


    Comments (-1)
  • Grand Canyon University Information Session
    Grand Canyon University offers over 200 academic programs including
    150 online for working professionals. On Thursday, Dec. 12, they will hold an information session at the Administration Center from 4 p.m. to 5 p.m. where they will help you figure out how many of your credits will transfer, your cost to attend, your time to graduation, and available scholarships. Please RSVP by Dec. 10 to Dain Zawada at dain.zawada@gcu.edu or 971-276-2805.


    Comments (-1)
  • Health Reimbursement Account Help Sessions
    Licensed and classified employees who enrolled in Moda Dogwood, Kaiser 2, or Kaiser 3 for the 2018-19 plan year are invited to attend an
    upcoming Q&A session to speak with someone who can help you understand the Health Reimbursement Account benefit. You may have money waiting for you, and the deadline for filing claims is Dec. 31, 2019. You are also welcome to stop by if you are enrolled for the current 2019-20 plan year and have questions about this benefit.  

    • Tuesday, Dec. 3 8:00 to 9:30 a.m., Transportation - 1220 SW Walnut St.
      11:00 a.m. to 5:30 p.m., HSD Admin Center - 3083 NE 49th Pl.
    • Thursday, Dec. 12 11:00 a.m. to 5:30 p.m., SMMS, 4690 SE Davis Rd.
    • Wednesday, Dec. 18 7:30 a.m. to 9:00 a.m., Facilities - 4901 SE Witch Hazel Rd.

    Comments (-1)
  • Trail Blazers PE Program
    Each fall, 40 educators from schools in Oregon and SW Washington who have financial limitations for PE are invited to participate in the Portland Trail Blazers’ PE Program. 

    Those selected will be invited to an evening training session with Coaching Peace on Monday, December 9, to better understand how to coach kids in basketball. 

    After the training, teachers will receive a Nike PE kit (balls, pennies & cones) as well as a digital activity guide for referencing basketball instruction. 

    Each school will also be offered a free PE Takeover for their program on an agreed-upon date in the 2019-20 season. 

    Click here for more information and to sign up.


    Comments (-1)
  • Licensed Staff Transfer 101
    Licensed staff are invited to attend a Transfer 101 meeting on Thursday, Jan. 23, 2020, from 4 p.m. to 5 p.m. in Room 100 at the Administration Center. Human Resources staff will explain the general transfer process and will go over FAQs. Attendees will also have an opportunity to ask any questions they may have.


    Comments (-1)
  • Reemployment of PERS Retired Staff
    Newly enacted legislation from SB1049 for PERS Reform provides eligible HSD employees with information about
    reemployment of PERS retired staff. Click the following link for a PERS Reform FAQ

    Individual staff members are responsible for researching, verifying, and evaluating how these changes and other reform measures may impact their personal retirement benefits. 

    Hillsboro School District does not provide legal interpretation of PERS reform and/or changes and cannot evaluate how these changes may impact an individual employee’s retirement benefits.


    Comments (-1)
  • November RBH Webinar
    The RBH webinar for November will cover how, when, and when not to use the EAP Management Referral process. The target audience is managers/supervisors and HR professionals. It will take place on Wednesday, Nov. 13, from noon to 1 p.m. The webinar is free, but
    registration is requested.


    Comments (-1)
  • Concordia Scholarships
    Concordia University-Portland is offering HSD employees various scholarships, such as $4,000 for MEd, 20% off tuition for certificate programs, 30% off tuition for the on-campus EdD program, $10,000 for the online EdD program, and more. Click here to see the scholarships flyer. To see a brochure about the MEd and EdD programs, click here. Call 503-280-8501 for more information


    Comments (-1)
  • Admin Center Lifetouch Photos
    Admin Center staff have the opportunity to get their photo - which is used for the staff directory on our website - taken or re-taken on Thursday, October 31st, or Friday, November 8th, from 8 a.m. to 11 p.m. Please wear professional-looking attire and no hats or props, please.


    Comments (-1)
  • Migrant Education Coat Drive
    The Migrant Education team is conducting a Coat Drive between Oct. 21 and Nov. 15. They are accepting coats of all sizes for children and adults, as well as gloves, hats, and scarves. Questions? Contact Maya Cipriano at x1561.


    Comments (-1)
  • Oregon Savings Growth Plan Video Series
    OSGP and PERS have collaborated to create a
    four-part educational video series on the Oregon Savings Growth Plan. The series was designed to help Oregon state and local government employees learn more about saving for retirement, covering a range of investment and plan-related topics.

    The four-part series can be watched in any order, and is meant for everyone, at any stage in their retirement planning.


    Comments (-1)
  • Oregon Writing Project Collaborative
    Ever wish you had professional-looking videos to mix in with your teaching? Or wanted to set up a sub with custom videos to keep your students on track while you’re away?
    From October 28 to December 1, join the Oregon Writing Project Collaborative at George Fox University online to learn about creating and using videos to enhance your teaching! This workshop will focus on the (mainly free) technology available to teachers for video creation and the art behind making a professional-looking video without professional equipment. The focus will be on how to quickly but effectively put content in front of students that gets them thinking and learning.

    For more information about cost, schedule, and specific technology, contact the Oregon Writing Project Collaborative at owpcollaborative@georgefox.edu or register here


    Comments (-1)
  • Oregon Savings Growth Plan Meeting Reminder
    Just a reminder that HSD is holding a workshop on Tuesday, Oct. 22, at 5:30 p.m. in room 100 of the Administration Center where staff can learn about the Oregon Savings Growth Plan (OSGP). The OSGP is a 457(b) deferred compensation plan that provides eligible public employees with another mechanism for retirement savings. At the workshop, you will learn the differences between OSGP and PERS, how to choose from among a wide range of investments, and whether pre-tax or after-tax (Roth) contributions might be best for you. Spouses are welcome and individual sessions are available after the workshop. Please 
    sign up if you plan to attend.


    Comments (-1)
  • Staff Wellness Survey
    In order to collect feedback on wellness efforts across the District, staff are asked to please spend a few moments answering this
    brief survey about activities taking place in your building.


    Comments (-1)
  • Continuing Education Opportunities Through GCU
    Grand Canyon University is offering scholarships worth up to 25 percent off of tuition for students enrolling in one of their Master’s Degree cohort programs. For additional information, including how to schedule a one-on-one meeting at your school with GCU representative Dain Zawada, please see their
    flyer. For information on other online undergraduate and graduate programs offered by GCU, please see this flyerSpouses and dependents are eligible for a 5 percent discount off of tuition for any of these programs.


    Comments (-1)
  • Special Educator Added Endorsement Program at PSU
    PSU is offering current licensed general education teachers with the opportunity of earning their Special Educator Added Endorsement (AddSPED) part-time in just two years through a hybrid online and on-camp
    us every other Saturday model. See the flyer and proposed schedule for more information. 


    Comments (-1)
  • Oregon Savings Growth Plan
    HSD is holding a workshop on Tuesday, Oct. 22, at 5:30 p.m. in room 100 of the Administration Center where staff can learn about the Oregon Savings Growth Plan (OSGP). The OSGP is a 457(b) deferred compensation plan that provides eligible public employees with another mechanism for retirement savings. At the workshop, you will learn the differences between OSGP and PERS, how to choose from among a wide range of investments, and whether pre-tax or after-tax (Roth) contributions might be best for you. Individual sessions are available after the workshop


    Comments (-1)
  • Human Resources Updates
    HR Forms
    : The Human Resources department has recently updated all HR forms in the Document Center. Please be sure you’re using the current version of all forms, and note that saved links may no longer be tied to the correct document. 

    PD Funds. Per the licensed and classified contracts, both employee groups have access to professional development funds; however, pre-approval is required. Please reference these documents and forms for important information before registering for classes:

    Licensed Pre-Approval Options for Tuition Reimbursement

    Classified Professional Improvement Form


    Please contact Yuri Mota Osorio (x5805) with any questions.


    Comments (-1)
  • HSD Staff Flu Shot Clinics

    HSD is offering Flu Shot Clinics for employees & their covered dependents*

    General Information Flyer

    Insurance Claim Form

    Dates/Location/Time:

    • Mon., Sept. 30 – LHS commons 3:30 p.m. -5:00 p.m.
    • Tues., Oct. 1 – HHS front office conference room 3:30 p.m. -5:00 p.m.
    • Wed., Oct. 2 - Facilities conference room 8:00 a.m. -9:30 a.m.
    • Thurs., Oct. 3 – Transportation 9:00 a.m. -10:30 a.m.
    • Mon., Oct. 7 – CHS commons 3:30 p.m. -5:00 p.m.
    • Wed., Oct. 9 – GHS library 3:30 p.m. -5:00 p.m.
    • Fri., Oct 18 – Administration Center board room 3:30 p.m. -5:00 p.m.

    * Dependent children must be at least 9 years of age

    * * Kaiser Members welcome!

      Questions? Call Michelle Brady extension 6691 or bradym@hsd.k12.or.us


    Comments (-1)
  • Geofencing
    When accounts are compromised or attacks are attempted on District resources, the majority of those attempts come from outside of the United States. One recommended security policy that can resolve this issue is to implement geofencing, or the blocking of login attempts from outside of a predefined area. If staff are vacationing outside of the country, they may find that they cannot login to e-mail, Google, and other District services. If you have questions, please contact
    Jordan Beveridge in Technology Services.


     

    Comments (-1)
  • Total Brain App and Other Benefits Updates
    Total Brain App
    . Introducing Total Brain for OEBB members.* (*Available to all OEBB members enrolled in an OEBB medical plan, 18 years and older.) Total Brain helps you learn more about your brain and ways to improve it. Founded on the principle that our mental health can be measured, improved, and managed like our physical health, Total Brain measures the 12 brain capabilities that define your mental health. Total Brain provides you with specific mental fitness programs designed to strengthen your brain capacities and improve your overall mental health. 

    Some of the benefits are self-awareness - learn about your strengths, weaknesses, and potential risks; effectiveness monitoring - monitor the impact of mental fitness programs and treatment; and improved performance - measure improvement across each of the 12 brain  capacities, yielding an improvement in overall mental health. 

    Register at TotalBrain.com/OEBB

    October RHB Webinar. The October webinar from RBH is Talk Saves Lives. It will focus on health, environmental, and historical factors, as well as warning signs of suicide. Included in this presentation will be content specifically aimed at helping equip people with basic tools to help someone in need. The webinar takes place on Wednesday, Oct. 9, from noon to 1 p.m. The webinar is free, but space is limited so please register early. 

    Benefits Fair Raffle Winners. Thank you from the Benefits team to everyone who came to the Benefits Fair on Aug. 29. Some of our vendors donated items to raffle off after open enrollment concluded. Congratulations to our lucky winners!

    • Tammy Danley - ESS donated a water bottle and a $10 gift card to Subway

    • Lauren Hill - Costco donated a 2-pack of 24 oz. vacuum insulated tumblers

    • Ivana Garcia Prado - Delta Dental donated a Sonic electric toothbrush

     

    Comments (-1)
  • Talent Recruitment and Retention Specialist
    Applicants are currently being sought for a Talent Recruitment and Retention Specialist in the HR department. The successful candidate will bring a wide range of creativity, strategy, and short- and long-term vision to the position for improving employee recruitment and retention, especially as it pertains to diverse staff members. Additional information and a link to begin the application process are
    here; applications must be received by October 7.


    Comments (-1)
  • Care Coordinator Newsletter
    Our
    Care Coordinator team has started a monthly newsletter to offer resource information that’s easily accessible so schools can more easily support students and families with mental and behavioral wellness. Check out their first edition here and look for new issues each month.


    Comments (-1)
  • Arts & Culture Grant
    The Cultural Coalition of Washington County is currently accepting applications for their 2020 grant cycle. Projects that increase youth access to the arts qualify, so bring your best ideas! Applications are due October 14. Click
    here for more information.


    Comments (-1)
  • SafeSchools Training Deadline Approaching
    All staff are reminded to please complete the
    SafeSchools online training by Monday, Sep. 30. Each staff member should have received a link to the website in their e-mail. Simply login with your username and the system should take you to your personalized welcome page. If you have any trouble, please contact Safety & Emergency Preparedness Manager Michelle Brady. If you are concerned about your ability to complete the training by the end of September, please speak with your supervisor.


    Comments (-1)
  • Concordia Scholarships
    Concordia University - Portland is offering our employees various scholarships, such as $4,000 for MEd, 20% off tuition for certificate programs, 30% off tuition for the on-campus EdD program, $10,000 for the online EdD program, and more. Click here to see the scholarships flyer, here to see a brochure about the MEd program, and  here to see a brochure about the EdD program. Call 503-280-8501 for more information.


    Comments (-1)
  • September Newsletter is out and New Look for RBH Personal Advantage Website
    RBH’s September newsletter is out, featuring information on buffering the effects of cyberbullying, heading off stress on the job, and more. Access newsletters at
    ibhsolutions.com/resources and scroll down.  

    While you’re there, click the Members link to get to the RBH login page and enter OEBB. You can then click the link to Personal Advantage - a website that provides tools and information to keep your life running smoothly. Online life-balance resources include stress tools, savings center, webinars, assessments, health videos, recipes, and more. 


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  • Educator Appreciation with the Ducks
    The Oregon Ducks are hosting their 2nd Annual Education Appreciation Day at Autzen Stadium on Saturday, Oct. 5, for their game vs. Cal (game time TBD). Tickets start at $47 and will be available for purchase through Friday, Sep. 20. Click
    here for more information.


     

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  • Last Week to Sign up for Benefits
    This is your last week to
    sign up for benefits for the 2019-20 school year. Even if you are opting out of or waiving insurance, you must make those selections in OEBB.


     

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  • Hillsboro Schools Foundation Phone-a-Thon
    The Hillsboro Schools Foundation’s annual
    Phone-a-Thon is on Monday, Oct. 7, from 4:30 to 9:00 p.m. Because the event is taking place on just one night, only two clubs per high school will be allowed. Each club should be able to provide ten energetic student callers and two adult supervisors/advisors. Clubs get $400 for participating and a percentage of all donations collected. Applications are due by Friday, Sep. 20, or as soon as possible to secure your spot. Contact Aron Carleson at aronc@hillchamber.org or 503-726-2159 for more information.


     

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  • RBH September Webinar
    The RBH September webinar “Managing Employee Performance and Conflict” takes place on Wednesday, Sep. 11, from noon to 1:00 p.m. With tips on becoming a more effective leader, and strategies for building rapport, respect, and creating collaboration, the webinar should be useful for anyone in a supervisory role. The event is free, but
    registration is requested.


     

    Comments (-1)
  • Student Success Act Survey
    The Student Success Act is an historic piece of legislation intended to bolster support of public education in Oregon. We need YOUR voice to help us determine how to spend the money we will receive in 2020-21. (Teachers will have an opportunity to complete their surveys in an upcoming academic seminar). Learn more on our Student Success Act page.


     

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  • Benefits Open Enrollment
    All staff must make benefits elections by Thursday, Sep. 5. For enrollment assistance, please plan to attend one of the upcoming events hosted by the Benefits team. 


     

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  • Open Enrollment Assistance Dates & Locations

    • August 21 - 10 AM - 7 PM Century HS
    • August 22 - 8 AM - 4 PM Facilities-4901 SE Witch Hazel Rd
    • August 26 - 10 AM - 7 PM Due to construction at Glencoe/Hilhi we will have open enrollment at the district office.
    • August 27 - 10 AM - 7 PM Liberty HS
    • August 28 - 10 AM - 4 Transportation-1220 SW Walnut ST
    • August 29 - 2 PM - 6 PM BENEFITS / WELLNESS FAIR Admin Center - 3083 NE 49th PL

    For more information please click here or visit the benefits page at www.hsd.k12.or.us/benefits


     

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  • Student-made Dog Houses for Sale
    Want a beautiful, custom-made house for your pet? Then consider buying one that was made by students in the Construction classes at Glencoe! There are a variety of sizes to choose from, and while there is a suggested price range of $100-$250, they are willing to accept any reasonable donation that helps cover material costs. Click
    here to watch a fun video and see the dog houses that are available.


     

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  • Summer Shutdown
    As we transition into our summer break, we are focused on continuing our efforts to conserve resources across the District. The summer break (scheduled for June 19 through August 26, 2019) is a great opportunity for energy savings, especially if we are able to effectively shut our buildings down and take a few extra steps, as outlined below.

    In alignment with Resource Conservation Management business practices, we will be doing the following at the district level:

    • All school facilities without summer programs or special events will be placed in a modified unoccupied mode.
    • Building ventilation systems will still operate for shorter durations and all mechanical heating and cooling set points will be set back and chillers/boilers will be disabled.
    • Employees shall only use lighting in Hallways, Gyms, Cafeterias and other large spaces when occupied and not during unoccupied periods.
    • Occupied periods shall be defined as those where a majority of building staff is required to be in the building or when groups of students or staff are in attendance in portions of a building (e.g. daycare, performances and games).

    Teachers/staff are asked to please ensure these items have been completed prior to leaving for the summer:

    • Close drapes and/or blinds to reduce heat loss during the day.
    • Turn off all monitors and charging carts.
    • Turn off and unplug all classroom PA systems.
    • Unplug all personal microwaves.
    • Empty all refrigerators, unplug and prop open door.
    • Turn off and/or unplug personal printers, projectors, TVs, copiers, coffeepots, radios, power strips not tied to computer equipment, and other devices.
    • Make sure all classroom lighting is turned off.
    • Turn off and unplug all personal lamps.
    • Ensure all light switches are OFF, thus disabling any unintentional use of lighting sensors.
    • Make sure no furniture, posters, or bulletin boards are covering HVAC units. All ventilator fans must be exposed to allow for proper air circulation.

    Thank you again for helping us be as efficient as possible with our resources. We appreciate your help

    in reducing our energy usage during the summer months. By following these instructions, we should be able to achieve a successful summer shutdown!


     

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  • Administrative Licensure
    In partnership with the Confederation of Oregon School Administrators (COSA), Concordia University has developed licensure and degree programs to support current and future administrators in Oregon. Classes start August 2. Click
    here for more information.


     

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  • June Webinar: Getting Along with Others
    The June RBH webinar: Getting Along with Others - Embrace and Value Differences, will take place on Tuesday, Jun. 11, from noon to 1 p.m. Participants will learn tips for accepting and celebrating differences to enhance the way they get along with others, and guidelines for developing a personal win-win agreement. Register
    here.


     

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  • Educator Appreciation with the Ducks
    The Oregon Ducks are hosting their 2nd Annual Education Appreciation Day at Autzen Stadium on Saturday, Oct. 5, for their game vs. Cal (game time TBD). Tickets start at $47. Click
    here for more information.


     

    Comments (-1)
  • Disability Insurance Reminder
    Just a reminder that your option to sign up for short-term disability without answering health questions ends this Friday, June 7. Short-term disability can be a helpful complement to District-paid long-term disability. Please take a moment to view the
    informational video and consider scheduling an appointment to meet with a representative to discuss options.


     

    Comments (-1)
  • Calm, Active & Fit
    The popular meditation app Calm is introducing its Calm Schools Initiative and offering free subscriptions to teachers around the world. The goal is to empower teachers with mindfulness tools and resources they can use to help students learn new skills. Also, MODA and Kaiser both offer members $25/month memberships to certain gyms through their Active & Fit programs. Simply sign in to your MODA or Kaiser account, and under Health & Wellness learn more about participating gyms and how to enroll. By signing up with Active & Fit, you can also link multiple gym memberships together.


     

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  • Student Art Exhibition at OSBA Annual Convention
    Each year, the OSBA Annual Convention showcases a student art display for approximately 800 attendees. This year’s convention will be held on Thursday, Nov. 14, from 4:00 to 6:00 p.m. and on Friday, Nov. 15, from 7:00 a.m. to 4:00 p.m. If selected, you would need to bring 100-150 pieces that could be purchased by convention attendees. School programs would keep all the proceeds. Proposals are due by July 1, 2019. Learn more here.


     

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  • Field Trip Opportunity at Bag&Baggage
    Bag&Baggage Productions, Hillsboro’s resident professional theatre company, presents another installment of adapted Grimm fairy tales for young audiences (ages 6-10), premiering The Helpful Little Fox Fixes the Forest Grimm at the Vault theatre on Friday, May 31.

    B&B is currently scheduling private performances for field trip groups the week of June 3-7. Available times are listed below; run time is approximately one hour and they can seat up to 110. Tickets are $5 each, but underwriting is available for field trip performances. Contact Cassie Greer, 503-345-9590 x4, for more information.

    Current Field Trip Show Availability (subject to change)

    Monday, June 3

    • 9:00 a.m. - 20-25 seats remaining
    • 11:00 a.m. - 20 seats remaining
    • 1:00 p.m. - open availability - need at least 60 audience members to book a performance 

    Tuesday, June 4

    • 11:00 a.m. - 20 seats remaining
    • 1:00 p.m. - open availability - need at least 60 audience members to book a performance

    Wednesday, June 5

    • 11:00 a.m. - open availability - need at least 60 audience members to book a performance
    • 1:00 p.m. - open availability - need at least 60 audience members to book a performance

    Friday, June 7

    • 9:00 a.m. - 30 seats remaining
    • 11:00 a.m. - open availability - need at least 60 audience members to book a performance
    • 1:00 p.m. - open availability - need at least 60 audience members to book a performance

     

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  • Educator Appreciation Night at the Hops
    On Monday, August 19, the Hillsboro Hops will be hosting an Educator Appreciation Night. Two sections (82 seats) have been blocked out for HSD staff. There will be student performers before the game, and if we have the most people there, someone from our group will get to throw out the first pitch! Tickets are $16 each and can be purchased 
    here.


     

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  • Disability Insurance
    As you may already know, all full-time staff have long-term disability that starts after 90 days of a staff member’s inability to work.
    Short-term disability insurance with American Fidelity is a great complement to this coverage and can help ensure that you do not have to go without a paycheck if you are ever unable to work for an extended period of time due to illness, surgery, pregnancy, etc. This year, American Fidelity is allowing staff to sign up for short-term disability without answering health questions. Please take a moment to view the informational video and consider scheduling an appointment to meet with a representative to discuss options.


     

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  • May Employee Assistance Newsletters
    Employee Assistance Newsletters for May are available on 
    RBH’s website. Click “I’m a Member,” enter the code OEBB, and then click the link for Newsletters at the top of the page.


     

    Comments (-1)
  • Teacher K-12 Health Forum
    HSD teachers are invited to a Health Forum on the current HSD K-12 Sexual Health and Violence Prevention curriculum from 4 p.m. to 5 p.m. on Thursday, May 16, in the Brookwood Public Library Community Room, 2850 NE Brookwood Pkwy. The event will include a brief presentation on work done this year by teachers, community partners, and the Community Curriculum Advisory Committee (CCAC); and will then be followed by an opportunity for staff to review, provide feedback, and ask questions about resources and curriculum samples at each grade level.


     

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  • Field Trip Opportunity at Bag&Baggage
    Bag&Baggage Productions, Hillsboro’s resident professional theatre company, presents another installment of adapted Grimm fairy tales for young audiences (ages 6-10), premiering
    The Helpful Little Fox Fixes the Forest Grimm at the Vault theatre on Friday, May 31. B&B is currently scheduling private performances for field trip groups the week of June 3-7. Available times are 9 a.m., 11 a.m., and 1 p.m.; run time is approximately one hour and they can seat up to 110. Tickets are $5 each, but underwriting is available for field trip performances. Contact Cassie Greer, 503-345-9590 x4, for more information.


     

    Comments (-1)
  • Free Mulch for School Gardens
    S&H Landscape Supplies & Recycling is offering up to 10 yards of compost to schools for their gardens. Several schools have already benefited from this great opportunity. If you’d like to take advantage of their generous offer as well, please contact
    Brandy Kelly at 503-846-0881.


     

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  • National Nurse Day is May 8
    National Nurse Day is Wednesday, May 8. Many thanks to our
    team of District nurses who support educational success by promoting the health, safety, and well-being of all students. We appreciate you for all you do!


     

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  • Teacher Appreciation Week and National Teacher Day
    May 6-10 is Teacher Appreciation Week and Tuesday, May 7, is National Teacher Day. You can celebrate and let your teachers, past and present, know just how much you value their contribution to your education by participating in the #ThankATeacher campaign on social media. HSD teachers: for all you do, every day, to educate and support each of our students, we sincerely thank you!!


     

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  • Multi-Factor Authentication Change - Duo Security
    Duo Security will replace the e-mail and DCA multi-factor authentication system for all administration center staff on Monday, May 6. If you have not already seen the announcement, please review it
    here. After 10 a.m. on Monday, you will receive a pop-up notification from Outlook to complete enrollment with Duo. It is important that you complete the process on your laptop or desktop computer. The system will then walk you through the process. If you have any problems, please consult the setup guide. You can also contact the Help Desk for assistance at x5813.


     

    Comments (-1)
  • Tech Teach Grow
    Check out the
    Tech Teach Grow YouTube Channel. Here you will find quick tech integration tutorial videos created and curated for HSD educators, administrators, and school leaders, featuring G Suite and more. Site: Tech|Teach|Grow; Twitter: @TechTeachGrow.

    https://sites.google.com/hsd.k12.or.us/tech-teach-grow/home



     

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  • 2019 Technology Teacher Grant
    Teachers are invited to apply for one of two $1,000 grants for virtual reality equipment for your classroom. The application form and a brief lesson plan (500 words max.) describing your creative ideas for using VR equipment in your classroom to enhance the educational experience of your students are due by Tuesday, May 21. Click
    here for more details.


     

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  • Show us Your HSD Story
    In preparation for our all-staff kick-off event on Tuesday, Aug. 27, we are gathering video clips filmed by YOU. We want to create a dynamic picture of who we are as a community by recording a week in HSD through the eyes of our staff.

    Here are some guidelines:

    1. SHOOT IT! Capture video of your week April 29 through May 3 - perhaps the most visually impressive, surprising, embarrassing or creative moment within your pocket of the HSD community - 30 seconds to 3 minutes, any time day or night, featuring people, places, things, whatever. Put your smartphone to use! We would prefer horizontal video submissions but will accept vertically-shot footage as well.
    2. SEND IT! Submit your video clips through this Google Form or send the video file(s) to riverao@hsd.k12.or.us. You have until Monday, May 6, to upload your footage from the previous week. Please include your name, work location, and role/position along with your submission.
    3. WATCH IT! The full video will air during our all-staff kick-off event on Tuesday, August 27.

    If you have questions, please contact Omar Rivera at riverao@hsd.k12.or.us or 503-844-1762 (ext.2762).

    Comments (-1)
  • Licensed Listening Session
    A Licensed Listening Session will be held on Thursday, May 2, from 3:45 p.m. to 4:45 p.m. at Quatama Elementary School. All licensed staff are welcome and invited to attend.


     

    Comments (-1)
  • T-Shirt Logo Voting
    Please remember to
    vote for your favorite design for our next Proud to be HSD staff t-shirt! Voting will remain open until Friday, May 3.


     

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  • Please review the Year-end Payroll Memo listing June pay dates for 10- and 12-month staff members. Please make sure your address is accurate in iVisions and that the Payroll department has your correct bank account information on file no later than 5 p.m. on Friday, May 31, to ensure you will receive your paychecks on time.


     

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  • Multi-Factor Authentication Update - Duo Security
    Multi-factor authentication (MFA) was implemented to provide an extra layer of protection for District accounts. There have been numerous instances where a user’s account has been compromised and there was an attempt to access information that MFA blocked. Duo security will be the new MFA system for the District. More information, set-up guides for installing the Duo app and training will be available in the coming weeks. All District users will be required to switch from the current Microsoft MFA system to Duo. Click
    here for more detailed information. Thank you for assisting in keeping our student and staff information safe.


     

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  • Administrator License Redesign Complete
    Please follow this link to the
    TSPC Administrator License Redesign page to learn about exciting changes to the administrator licensure program. For instance, did you know that principals no longer need to complete their CAL if they intend to stay in a building level administrator role?


     

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  • University of Portland Summer Graduate Courses
    The University of Portland has announced its summer and fall graduate courses for practicing educators.
    Click here to see the brochure.


     

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  • April EAP Newsletter
    The April EAP newsletter is available is available by visiting
    www.myrbh.com, clicking “I’m a member,” entering the code OEBB, and following the “Newsletters” link at the top of the page.


     

    Comments (-1)
  • HRA Education Sessions
    If you are a licensed or classified employee currently enrolled in Moda Dogwood, Kaiser 2, or Kaiser 3, and are not familiar with the Hillsboro Preferred Plan/Health Reimbursement Arrangement (HRA) and/or how to file claims, be sure to stop by one of the
    upcoming trainings to speak with someone who can help you understand this benefit.


     

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  • Two HSD Counselors Elected to OSCA Board
    Congratulations are in order for two HSD counselors who were recently elected to the
    Oregon School Counselor Association (OSCA) Board of Directors: Ronda Gatewood (pictured left) of Witch Hazel Elementary School is the new Elementary VP, and Anna Woodard (pictured right) of Brookwood Elementary School is the new Secretary. Ronda and Anna will serve in this leadership role for the next two years.


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  • Disability Resource Fair
    On Wednesday, Apr. 17, HSD will host community partners who work to support students with disabilities and their families at a
    Disability Resource Fair, taking place at the District Administration Center, 3083 NE 49th Place. HSD staff are invited to attend between 3:30 and 5:30 p.m., and families are invited to attend between 6:00 to 8:00 p.m. Informational booths will be presented by the NW Regional ESD, Tualatin Hills Parks and Rec., FACT Oregon, Dental3, and more!


     

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  • Fundraising Guidelines
    If you are considering raising funds for an activity or project, please review HSD’s
    Fundraising Guidelines. Once you have authorization from your administrator, there are several options for you to get your message out.

    Your project can be created as an item in your school’s or the District’s Web Store with a link that can be shared with supporters. The District absorbs Web Store fees for donation contributions.

    You may also be able to establish a GoFundMe campaign with the assistance of your Office Manager. However, with GoFundMe, the fees are deducted from donation contributions and must be fully disclosed to donors.

    Staff should never establish an external bank account or use their own to collect money for a fundraiser. Please contact your office manager for more information.


     

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  • Purchasing Procedures
    All District purchases must be in compliance with purchasing policy. This includes all payments for services, P-Card purchases, and employee reimbursements. In addition, the District is implementing a higher level of best practices to ensure accountability and transparency for stakeholders. All purchases must go through the office manager and be approved by an administrator prior to authorization and payment.

    Please see the at-a-glance guidance below and contact your office manager or bookkeeper with questions prior to purchasing, as past practices may no longer be allowed.

    • Requisitions and purchase orders are the preferred method. This requires planning ahead and working through the office manager.
    • Petty cash should be used for incidental purchases up to $30. Turn in a receipt to the office manager for cash.
    • Reimbursements can be requested for purchases over $30. Anything over $250 must be authorized by the CFO. All reimbursements require itemized receipts - not in excess of IRS rules for meals, etc. - and submission within 30 days. Gratuity is not to exceed 20%. Expenses for events must describe the event and who (individual or group) was in attendance.
    • The P-Card program is designed for online value purchasing and travel expenses, not “normal” purchasing. There are a limited number of individual cardholders; check-out cards are available through the office manager for infrequent staff use. The office manager has full discretion over user access. Mismanagement can result in card suspension or cancellation:
      • Accidental personal charges
      • Amazon (and other websites) to default to P-Card
      • Unallowable expenditures
      • Delayed documentation of charges (P-Card logs)
      • Letting other staff/parents use P-Card
      • Using card for purchases that should be made through requisitions/purchase orders
      • Deliveries to home or unauthorized sites
    • Gift cards have many limitations
      • Authorized only for places that do not sell prohibited items (tobacco/vaping products, alcohol, pharmacy, weapons, etc.) in increments of $25 or less
        • Not allowed for places that sell prohibited items: Amazon, Fred Meyer, Winco, Target, Starbucks, etc.
      • May not be given as compensation

    Thank you for following best practices in purchasing in HSD. Please see #OKnotOK for additional details, and please direct questions to your administrator or office manager.


     

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  • Teacher Appreciation with the Ducks
    To thank the teachers and school administrators for all that they do, the Oregon Ducks baseball team will be hosting a Teacher Appreciation Day at PK Park on Saturday April 6th at 4pm against Fresno State. This offer is for reserved seats at the game for teachers, administrators, and their respective friends and families! To add more excitement, the school with the most support will see one member of their staff throw out the ceremonial first pitch!  Please see link below for the offer or contact, Dylan Robinson at 541-346-8416 or email drobinso@uoregon.edu with any questions regarding this event.

    http://Fevo.me/uoteachers


     

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  • Proud to be HSD Staff T-Shirt Design Contest
    We are already busy preparing for our 2019-20 kick-off event in August, which means it’s time to design a new t-shirt for staff! Rather than Communications staff just deciding what that design will be, we thought it would be fun to make a contest out of it. Staff are welcome to submit designs, or you can have your Art, Graphic Design, Leadership, or other students submit designs as well.

    Here are some guidelines:

    • NO copyrighted material—must be original work
    • Design will be silkscreened onto a solid-color, short-sleeved t-shirt (recommend a t-shirt color)
    • One ink color only for the design (specify the color)
    • Design must include the official Hillsboro School District logo and/or the Proud to be HSD logo/theme
    • Please refer to the District’s Style and Design Guide for logo usage guidelines
    • “Hillsboro” alone should not be used, as that might be confused with the City of Hillsboro or with Hillsboro High School; also remember that the Hillsboro School District encompasses seven different communities
    • Design should appeal to all staff at all school levels as well as to those not based in schools
    • Ideally, the design will be created in a vector-based application (such as Adobe Illustrator) and not include any photos
    • Hand drawings are acceptable as long as they can be clearly scanned and converted
    • Art that is not submitted as an .ai or .eps file will need to be converted or recreated as vector-based files, so complex images may not replicate well
    • Shading, gradients, etc. may not silkscreen very well. Tones may be created using percentages of the one color used (no lower than 50% for best visibility).

    Please submit your designs by e-mail to Multimedia Specialist Omar Rivera at riverao@hsd.k12.or.us by Friday, April 12. If you have questions, feel free to call him at 503-844-1762 or from an internal phone at x2762.

    Top designs will be presented for voting in the April 22 issue of Hot News.


     

    Comments (-1)
  • Oregon Summer Ag Institute Scholarship
    Three $600 scholarships are available for K-12 educators who are interested in attending the Oregon Summer Agriculture Institute. Application deadline is Wednesday, May 1.
    Click here for details.


     

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  • GRAMMY Music Educator Award
    Nominations and applications for the 2019 Music Educator Award are being accepted through Sunday, Mar. 31. Current, full-time educators who teach music are eligible to apply. The winner will be flown to LA to attend the 61st Annual GRAMMY Awards where they will receive their award plus a $10,000 personal honorarium. All finalists will receive a $1,000 honorarium, while semifinalists receive a $500 honorarium.


     

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  • March EAP Newsletter
    The March EAP newsletter is now available on RBH’s website. Visit
    www.myrbh.com, select “I’m a member,” and enter the code “OEBB” to access the site. Newsletters are accessible via the link at the top of the page.


     

    Comments (-1)
  • Tech|Teach|Grow
    Discover, learn, and  implement effective future-forward instructional strategies to enhance the student learning experience. Visit
    Tech|Teach|Grow for crowd-sourced tech integration ideas and tutorials featuring G Suite. Follow the Tech Teach Grow Team on Twitter @TechTeachGrow.


     

    Comments (-1)
  • Oregon Ag Fest Essay Contest
    Third- through fifth-grade teachers are invited to participate in the Oregon Ag Fest Essay Contest. Teachers may submit up to five essays from their classroom, talking about the food and/or fiber and flora grown locally that will help educate others about agriculture in our area. Winning classrooms will earn a field trip to the
    Ag Fest event on Thursday, Apr. 25, 2019. Submission deadline is Friday, Mar. 22; click here for additional details.


     

    Comments (-1)
  • 2019 Technology Teacher Grant
    Teachers are invited to apply for one of two $1,000 grants for virtual reality equipment for your classroom. The application form and a brief lesson plan (500 words max.) describing your creative ideas for using VR equipment in your classroom to enhance the educational experience of your students are due by Tuesday, May 21. Click
    here for more details.


     

    Comments (-1)
  • PERS Retirement Seminar
    A free PERS/403(b) retirement planning seminar will take place from 6 to 7 p.m. on Tuesday, Mar. 5, in the Board room at the District Administration Center, 3083 NE 49th Pl.

    The workshop is open to all employees and their partners, whether they are planning to retire in the near future or are simply looking to get some questions answered. With the PERS retirement system and potential changes in the news more and more, it is important to stay on top of what can be an essential part of your retirement income. Topics will include explaining the PERS system, its changes over time, and what it will mean to you. Different payout options will also be discussed to help you start thinking about what may be best for you and your family.

    There are often many questions employees have about planning for taxes, PERS, Social Security, and health insurance in retirement; or even just getting a financial plan started. This will be a great workshop for getting those and other questions answered as we enter the second half of the school year.

    When: Tuesday, March 5, 2019

    Where: HSD Administration Center Board Room

    Time: 6:00 p.m. to 7:00 p.m.

    Who: All HSD employees and their partners

    Presenter: Skylar Koon of Foresters Financial, an approved 403(b) vendor for the District.

    This event is completely complimentary; however, space is limited. If you would like to attend, please RSVP by e-mail to skylar.koon@foresters.com or by phone at 503-296-7676 ext. 322.

    If you have any questions, please contact Lynette Coffman at 503-844-1531 or coffmanl@hsd.k12.or.us.

    Disclaimer: Hillsboro School District cannot, and does not, provide financial or investment advice to employees. The District is merely facilitating employee access to reliable information and services pertaining to personal financial planning. The District does not endorse this vendor or seminar. Hillsboro School District does not receive any form of compensation from any particular retirement vendor for the services and products offered.


     

    Comments (-1)
  • Language Arts Adoption Request for K-5 Pilot
    After months of analyzing data and developing a vision and goals, the long-awaited opportunity to complete a
    Language Arts Adoption Request for Pilot (RFP) has finally arrived! The Language Arts Adoption Study Team has selected the top three publisher options for the K-5 pilots. Applications are due by Friday, Mar. 1. Our secondary RFP application window will be opening in the fall, once important standards alignment is completed. Please visit the HSD Language Arts Adoption Google Site for more information.


     

    Comments (-1)
  • HSD and HEA Agree on Three-Year Contract
    As we reported in the Feb. 4 issue of Hot News, the District and HEA reached a
    tentative agreement on a three-year contract on Tuesday, Jan. 29, after nearly a year of collaborative negotiations. The School Board unanimously approved the agreement at their work session on Tuesday, Feb. 12, and HEA membership ratified the agreement on Friday, Feb. 15. The contract will now go into effect retroactively to July 1, 2018, and will remain in force through June 30, 2021. Salary adjustments will be included in the March payroll.


     

    Comments (-1)
  • Licensed Staff Transfer Requests Due 3/1

    Per the agreement between HEA and HSD:

    Licensed staff members may submit a written transfer request for the following school year to the Human Resources Department by March 1.  The District shall consider transfer requests and notify members by May 1. When an opening occurs after May 1, the District will consider members with a pending transfer request prior to filling the position. All transfer requests expire August 15.  No hires from outside the bargaining unit, including interns, will take place until all in-District transfer requests have been considered, except in the case of hard-to-fill positions. Hard-to-fill positions are those for which there are no in-district transfer requests.  Temporary employees are not eligible for voluntary transfer, but may be considered for vacancies pursuit to Section B.

    This is your annual opportunity to request consideration for a voluntary transfer to another school or assignment, as well as instructions for requesting a leave of absence, and decreased or increased  of FTE. The attached Google Document links provide you access to the required forms.  Once you have filled out the document and hit “send” it will be submitted to HR.  Please remember that part of the process is informing your supervising administrator of your request. Please click on  the link 2019-20 SY Licensed Employee Transfer Request Form  to submit a request.

    The form will not allow you to save and come back. If you are requesting a transfer, please be prepared with the following:

    • The names of the schools you would like to request (up to 5)
    • Current Licensure (can be found at TSPC Educator Look Up)
    • Reason for requesting transfer and how this connects with your long-term goals as an educator
    • What are your strengths?
    • Top 3 professional goals for the next 5 years
    • Allow 30 minutes to complete the form.

    Leave of Absence – For a partial or full leave of absence for the 2019-20 school year CLICK HERE     

    Transfer and/or Change in FTE CLICK HERE

    General Transfer Info and FAQs can be found HERE

    Please note that, for your transfer to be considered, it must be received by HR no later than Friday, March 1, 2019. Please see Article 9, Section A (from the HEA/HSD Agreement) for more details.  If you have further questions about this process please ask your supervising administrator or HEA building representative.


     

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  • EAP Newsletter and Webinar on Home Ownership Program for Educators
    February’s Employee Assistance Program (EAP) newsletter is posted to the RBH website. Click “I’m a member,” enter access code “OEBB,” and select newsletters. This month’s webinar is on the Home Ownership Program for educators. Join in to learn more about benefits of the program and have your questions answered. The webinar takes place on Wednesday, Feb. 13, from noon to 1 p.m.


     

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  • Licensed Contract Agreement
    On Tuesday, Jan. 29, after nearly a year of negotiations, the District and HEA reached a verbal agreement on a three-year contract.


     

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  • Hillsboro Schools Foundation Grant Reminder
    This Wednesday, Feb. 6, is the deadline for submitting one-page abstracts to the Hillsboro Schools Foundation’s (HSF) Innovative Education Grants process. HSF has funded tens of thousands of dollars worth of grants for educators over their 19-year history. Don’t miss your opportunity to implement an engaging project in the 2019-20 school year! Learn more about the process by watching this
    video, and access the application on HSF’s website.


     

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  • W2 Forms Available on iVisions Portal
    Staff should have already received their year-end 2018 W2 tax statements in the mail. If not, please check that your address is correct in the
    iVisions portal. There, you can also access an electronic version of your W2 under the drop-down menu “Pay/Tax Information.” If you have questions, please speak with the Payroll department.


     

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  • Classified Summit Reminder
    Classified staff members are invited to participate in the Classified Summit on Thursday, Jan. 31, from 7:45 a.m. to 3 p.m. at Century High School, 2000 SE Century Blvd. The summit is a voluntary professional development opportunity featuring a keynote speech from Jim Sporleder and breakout sessions on trauma-informed care, effective math strategies, behavior management, and more. Learn more
    here and register for the event on Serebra.


     

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  • Classified Transfer Requests Due 2/1
    J
    ust a reminder that classified staff members who wish to transfer to another location must submit their request by Friday, Feb. 1. Employees will be notified if their request was approved no later than June 1. Please contact HR Specialist Carol Helfer with questions.


     

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  • Language Arts Adoption Publisher Preview
    Administrators and licensed staff are invited to attend an open house on Friday, Jan. 25, from 4:30 to 6 p.m. at the District Administration Center to provide your valuable professional insight and feedback to our Language Arts Materials Adoption Team.

    Listed below are publishers who will have materials out on display for staff to review. These are some of the top-rated language arts curricula, many of which are available in both English and Spanish, that are being considered for potential pilots in the spring of 2019 for elementary schools, and in the fall of 2019 for secondary schools.

    If staff are unable to attend this open house, there will be other opportunities to view the materials this spring.

    American Reading Company ARC English Resources K-12

    American Reading Company ARC-Bilingual K-8 Spanish Resources

    Wonders McGraw-Hill K-5

    Maravillas McGraw-Hill Bilingual K-5

    Benchmark Advance/Adelante Bilingual K-5

    Lucy Calkins Units of Study Reading and Writing K-8

    National Geographic-Cengage K-5 

    Santillana- Spanish K-12

    My Perspectives

    Study Synch 6-12


     

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  • School Wellness Awards
    ODE created the School Wellness Awards to recognize schools for their outstanding efforts to improve child health and make the connection between nutrition, physical activity, and academic achievement. Schools that are actively working to improve student and staff wellness are encouraged to apply by Thursday, Jan. 31. Three winners will be selected to win $2,500 and a recognition banner. Click here for more information and here to apply.


     

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  • Innovative Education Grant Cycle Now Open
    Have a great idea for a project you’d like to implement at your school or in your classroom next school year? Then write it up and submit it to the Hillsboro Schools Foundation (HSF) for funding consideration through their Innovative Education Grants process! HSF is currently accepting one-page abstracts through Wednesday, Feb. 6, for grants up to $15,000. Learn more about the process by watching this
    video, and access the application on HSF’s website.


     

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  • Classified Summit
    Classified staff members are asked to please save the date for the Classified Summit on Thursday, Jan. 31, from 7:45 a.m. to 3 p.m. at Century High School, 2000 SE Century Blvd. The summit is a voluntary professional development opportunity featuring a keynote speech from Jim Sporleder and breakout sessions on trauma-informed care, effective math strategies, behavior management, and more. Learn more
    here and register for the event on Serebra.


     

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  • Check Your Oregon Personal Income Tax Withholding
    Due to changes in federal tax laws, using your federal Form W-4 allowances for Oregon withholding calculations may no longer result in the correct amount of withholding for Oregon personal income taxes. You might not be withholding enough to cover your Oregon tax liability, which could result in you owing money when you file your taxes. To check your state withholding, go to www.oregon.gov/dor and click on the link for the online calculator. To update your state withholding, complete Form OR-W-4, Oregon Employee’s Withholding Allowance Certificate and give it to the District’s Payroll department.


     

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  • United Way Campaign Final Day
    Monday, Jan. 7, is the final day of our 2018 United Way campaign. Please consider taking this opportunity to make a meaningful difference in the lives of people in need in our community. If you’ve contributed in the past and would like to continue, you must renew by filling out a new pledge form each year. Click
    here to learn more, here for FAQs, and here for a pledge form. Completed pledge forms should be returned to the District’s Communications department.


     

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  • Exercise Your Health Webinar
    January’s health and wellness webinar, “Exercise Your Health,” takes place on Wednesday, Jan. 9., from noon to 1 p.m. This webinar will explore the four dimensions of health: physical, mental/emotional, social, and spiritual. Participants will develop a simple action plan to help them on the path to making healthier choices and start exercising their health every day. Register
    here.


     

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  • Staff Transfer 101 Meeting

    Just a reminder that licensed staff are invited to attend a Transfer 101 meeting on Thursday, Jan. 17, from 4 to 5 p.m., in room 218C at the Administration Center. Human Resources staff will explain the general transfer process and will go over FAQs. Attendees will also have an opportunity to ask any questions they may have.


     

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  • SCRAP Educator Day
    Elementary educators are invited to attend a special SCRAP training event on Sunday, Jan. 20, from 10 to 11:30 a.m. at SCRAP PDX, 1736 SW Alder St., Portland. The training will demonstrate how to successfully incorporate creative reuse into the classroom. A $16 registration fee includes coffee, pastries, a networking social after the training, and a 20 percent discount on same-day purchases of reuse materials. Learn more and register for the event at
    scrappdx.org.


     

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  • EAP Newsletters

    Our employee assistance program provider, RBH, puts out monthly newsletters on topics related to worksite and life balance. To access the newsletters, go to myRBH.com, click “I’m a Member,” and enter the access code: OEBB.


     

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  • Holiday Print Shop Schedule Reminder

    Please remember that there will be a planned disruption in printing services over winter break as the Print Shop gets new equipment installed under the District’s current lease agreement. Any print items needed immediately after winter break should be ordered no later than Dec. 17. Any orders received after that date will likely not be completed and delivered to buildings until mid-January.


     

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  • OEBB Resilience Webinar

    OEBB is hosting its first resilience webinar on Wednesday, Nov. 28, from 3:30 to 4:30 p.m. Presented by StressStop.com founder James Porter, the webinar provides six simple steps for lowering stress in the workplace: raising awareness, problem-solving, cognitive restructuring, mindfulness, resilience, and social support. Space is limited, so register now to reserve your space.


     

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  • Staff Policy Updates

    Our Board of Directors is working with the Oregon School Boards Association to update all HSD policies over the course of the next two years. At their meeting on Tuesday, Nov. 13, the Board approved several policies in the Support Services section. They were also alerted to changes in several administrative regulations (ARs), which do not require Board approval. Please refer to the Board packet (beginning on page 24 for the ARs and page 61 for the policies) to review the new policy/AR language. We will continue to alert you to policy changes affecting personnel as they occur.  


     

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  • Be a Mentor

    Staff are asked to consider volunteering their time to mentor a male Latino high school student through the Big Brothers Big Sisters program. The goal is to find mentors for 60 freshmen to increase the students’ positive school connection, improve their academic outcomes, and, ultimately, to increase their graduation and college-going rates. Time commitment is Tuesdays from 3:40 to 4:40 p.m. for a year. Please see this flyer for more information.


     

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  • Endorsement Offerings at Lewis & Clark

    Lewis & Clark’s Graduate School of Education and Counseling offers a variety of endorsement programs for Oregon educators at a reduced rate. The courses are offered both online and on-site; all are welcome to join either cohort, even if they are not employed in the district where the cohort is located. Please visit their website to learn more.


     

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  • Multi-Factor Authentication Goes Live 11/15

    Just a reminder that if you have not yet configured multi-factor authentication for your Microsoft Outlook e-mail account, you will need to do so before Thursday, Nov. 15, or you will not be able to access your e-mail when you are away from the HSD network.


     

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  • Health and Wellness

    Our employee assistance program provider, RBH, offers a wealth of resources on a variety of topics related to health and wellness. Their webinar series focuses on topics ranging from depression to caring for aging parents to exercising, and more. From noon to 1 p.m. on Wednesday, Nov. 14, they will offer a webinar on the Art of Communication. Click here to register, or if you cannot participate at that time, you can access archived webinars on RBH’s YouTube channel. See upcoming webinars, access monthly newsletters, and find other helpful information on their website. Click “I’m a member” and enter access code: OEBB. Also, did you know that the Great American Smokeout is Nov. 15? If you or a loved one needs help breaking a tobacco habit, click here for resources.


     

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  • Nike Grant Opportunity

    The Nike Community Impact Fund is currently accepting grant applications through Friday, Nov. 30. Grants are one-year awards of $5,000 to $20,000. Eighty percent of grant awards support projects that deliver impact through the lens of sport and physical activity, while the remaining twenty percent support organizations and projects that address community challenges through innovative community-based solutions. Learn more here. Project ideas must be supported by your principal and reviewed at the District Office prior to submission.


     

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  • Diabetes Awareness and Prevention

    Did you know that more than one in three Americans have prediabetes and 90 percent of them don’t even know it? Fortunately, most cases of type 2 diabetes are preventable and reversible with lifestyle changes, such as maintaining a healthy weight, limiting carbohydrate intake, and staying active.


     

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  • Pacific University MAT Offerings

    Pacific University offers Masters in Teaching degrees in a “low residency” model that mixes online and evening classes, allowing you to earn your degree and license while working. Learn more at pacificu.edu/MAT or e-mail teach@pacificu.edu.


     

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  • Multi-Factor Authentication

    Multi-factor authentication (MFA) is an advanced security layer included on Microsoft Outlook accounts to make it more difficult for hackers to gain access to and control of your e-mail account. MFA will be enforced for all adults in HSD on Thursday, Nov. 15. We are only focusing on our Office 365 e-mail platform (Outlook) at this time. We are encouraging staff to enroll in MFA and start using this prior to the Nov. 15 deadline. Instructions on how to configure MFA is available here. (Please note that this is much easier to do on a computer than a mobile device!). And a list of FAQs is available here. Both documents are housed in JiTTER.


     

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  • Licensed Staff Listening Session

    Licensed staff members are cordially invited to attend a listening session with Superintendent Scott on Monday, Nov. 5, from 3:45 to 4:45 p.m. at Hilhi, 3285 SE Rood Bridge Rd. This is a great opportunity to learn more about important activities taking place in the District and to ask any questions you may have.


     

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  • Professional Development Process Improvements

    The process for requesting course pre-approval and/or tuition reimbursement has gone digital-only! Paper requests will no longer be accepted. The following online forms are available via the the links provided or on MyHSD: Classified Professional Improvement Request; Licensed Course Pre-Approval for Tuition Reimbursement. If you have any questions, please email Administration Center Receptionist Ines Santos.


     

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  • Concordia Scholarships

    The NWRESD and Concordia University-Portland are now in partnership, which means that member school districts qualify for various scholarships, such as $4,000 for MEd & MAT, 20% off tuition for certificate programs, 30% off tuition for the on-campus EdD program, $10,000 for the online EdD program, and more. Click here to see the scholarships flyer, here to see a brochure about the MEd program, and here to see a brochure about the EdD program. Call 503-280-8501 for more information.


     

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  • Retirement Planning Seminar

    A free PERS/403(b) and retirement planning seminar is scheduled for Tuesday, Oct. 16, from 6 to 7 p.m. in the Administration Center Board Room, 3083 NE 49th Pl. The workshop is open to all HSD staff members and their partners, whether you are planning to retire in the near future or are just getting started with the District. The event is free, but space is limited. Please RSVP to Skylar Koon, 503-296-7676 ext. 322.


     

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  • Wellness Day

    Please join us for a day focused on self-care and wellness on statewide inservice day: Friday, Oct. 12, from 8 a.m. to 3:30 p.m. at Tobias Elementary School, 1065 SW 206th Ave. From our keynote speaker Diana Cutaia to multiple breakout sessions, there is something for everyone. Register on Serebra; attendance is voluntary. See the flyer for more details.


     

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  • Outstanding Educator Award Opportunities 

    Throughout the year, there are several opportunities to nominate outstanding teachers for recognition and awards. The first of those is accepting nominations now: the Smart/Maher National Citizenship Education Teacher of the Year Program, which recognizes three teachers (one from each level: elementary, middle, and high school) for their commitment to educating students about American history and citizenship. Deadline for nominations is Oct. 31, 2018.


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  • Mandatory Trainings Final Reminder

    All staff members must complete the required annual policy reviews and trainings by Sunday, Sep. 30. Employees should work with their supervisors to schedule their trainings. The expectation is that these trainings will be completed during contracted work hours.


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  • Be College Ready Program

    Be College Ready is a program of the Oregon Savings Network that encourages elementary school students to begin saving early to maximize their investments and prepare for the future expense of college. Participating schools receive free homework folders, pencils, and bookmarks for students, and parents will receive an informational brochure about the Oregon College Savings Plan (OCSP) and how they can enter a sweepstakes to win $100 for an OCSP account.


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  • Staff Flu Shot Clinics

    Flu season is just around the corner, so please consider getting vaccinated at one of our upcoming Staff Flu Shot Clinics:

    • Monday, September 24, 3:30 p.m. to 5 p.m. in the Glencoe commons
    • Tuesday, September 25, 3:30 p.m. to 5 p.m. in the Century commons
    • Thursday, September 27, 9 a.m. to 10:30 a.m. at Transportation
    • Monday, October 1, 3:30 p.m. to 5 p.m. in the Hilhi library
    • Thursday, October 4, 3:30 p.m. to 5 p.m. in the Liberty commons
    • Friday, October 5, 9 a.m. to 10:30 a.m. at Facilities
    • Thursday, October 11, 3:30 p.m. to 5 p.m. at the Administration Center (218C)

    Key things to note:

    • Appointments are not needed.
    • Please bring your photo identification and insurance card.
    • Kaiser members are no longer subject to pre-approval, nor are there separate claim forms or limits on the number of members who can participate.
    • You may fill out your claim form ahead of time or at the clinic.
    • The nasal spray form of the vaccine will not be available, only the injection.
    • You may bring your dependent children as long as they are at least 9 years of age and are willing participants.

    For more information, please click the following links:


     

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  • State Assessment Data Release

    ODE will release state assessment results from the 2017-18 school year on Thursday, Sep. 20. Aggregate and disaggregated data on how students performed on their standardized tests from the spring will be available on the Student Assessment page of ODE’s website. This information will be part of the School and District Report Cards that will be released in October.


     

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  • Optional Insurance Coverages

    As part of your benefits package as an HSD employee, we will periodically inform you of opportunities to learn more about optional supplemental insurances, health programs, and more. One such opportunity is provided here for your reference. If you have questions, please contact the HSD Benefits Team.


     

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  • K-12 Summit for HSD Classified and Licensed Staff

    Aug. 23, 2018
    7:30 AM - 3:15 PM at Century High School
    Comments (-1)
  • Important Information about School Bus Service

    August 20, 2018 - Busing information for all students will be available on Wednesday, August 22, using the “MyBustab on our website. The student’s ID number and birthdate will be needed to access the system. Busing information was mailed home to all incoming kindergartners and first graders only this year.

    As many of you are aware, we have been hit hard by the national shortage of school bus drivers for the coming year. Because of this, we wanted to make you aware of the potential impact you may see at your schools:

      • Some afternoon buses may arrive after dismissal time, especially at secondary schools.
      • Buses may arrive late to athletic contests and other events.
      • With Transportation support staff (Routers, Mechanics, Dispatcher, Office Staff) out driving, there will be delays in the routing of students. This will be most noticeable for students with special needs and students going to daycares or other alternate addresses after school.
      • Trip transportation requests may be denied due to a lack of available drivers.

    • Please note that no exceptions will be made for trips submitted less than 30 days in advance.

      • No field trips, academic or athletic trips will be scheduled during morning and afternoon route times
        • No trips before 9 a.m. on M,T,Th,F and 9:30 a.m. on W with a return to school no later than 1:45 p.m. M,T,Th,F and 1:15 p.m. on W.
        • No departures before 5:00 p.m. M-F.
      • No additional afterschool activity program (K-12) buses beyond the current allocation of one bus per elementary school (two at McKinney and Lincoln Street) and two or three per secondary school.
      • Any overnight and/or extended hour trips (requiring a relief driver) can be arranged with an approved motor coach carrier; these trips can include a District box truck and driver, if needed.
        • Schools will be limited to one District box truck and driver for all other trips.

    • Due to the senior College and Career visits and the high school Cross Country District meet, we are not accepting any additional trips for Wednesday, October 24.

      • We will alert you to any other blackout dates as soon as possible.

    Thank you very much for your patience, understanding, and adherence to these guidelines as we work to mitigate the effects of our bus driver shortage. If you know anyone who is interested in becoming a driver, please encourage them to apply today!


     

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  • Earn Your Administrator License
    The Confederation of Oregon School Administrators and Concordia University Chicago have developed a rigorous online program that offers preliminary and professional administrator licensure, as well as the opportunity to pursue a master’s or doctorate degree. Deadline to register for the 2018 PreAL cohort is Aug. 1; classes start Aug. 27.


     

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  • June Edition of OSP Connected
    If you have not yet read the June edition of OSP Connected, please take a few moments to do so! This month’s issue is chock-full of great information about the recently-completed survey of 4,000 secondary students and their observations about what is and isn’t working for them in our system, tips on building relationships as you close out the school year, an update on our bond work, and more! There’s even a link to a voluntary survey about equity. You can find the June edition and all past issues of OSP Connected on the Staff News page of our website.


     

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  • Improving Cyber Security in HSD

    Security is becoming an increasingly prioritized focus for the District and is guiding changes in how we operate.

    The first step in improving our safety and security footprint has been the recent implementation of a banner that appears on all email originating from outside of the HSD domain. This alerts staff to be more aware of the source of an email before taking any action listed in the message or opening attachments it may contain.

    We have also started the process of implementing multi-factor authentication (MFA) for our email and for our Google domain. This helps prevent bad actors from accessing email or Google resources should a user’s password get compromised in some way. Having multi-factor authentication will be a requirement for all staff accounts beginning October 1, 2018.

    What is multi-factor authentication? Multi-factor authentication requires two forms of authentication to login to a resource like Web Mail or Google Drive. One form is the District password you have always used, the other is usually a code sent to you on another device.

    Technology Services will be enabling multi-factor authentication for all staff members in the summer or early fall for both Google and Web Mail. It will be enabled, but not required until October 1, 2018.This means those who want to get an early start on enabling multi-factor authentication can opt in prior to the October 1 deadline and start protecting their accounts now. We will not be enabling multi-factor authentication for students in HSD at this time. As more applications become multi-factor enabled, we will add them to list of required applications enforcing multi-factor authentication.

    Guides have been created for Google and Web Mail that will help people walk through the process of enrolling and enabling multi-factor authentication. These articles can also be found in JiTTER by searching for MFA or Multi-Factor Authentication.


     

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  • Summer Ag Institute Scholarships

    Summer Agriculture Institute is a three-credit, week-long, graduate level class for K-12 educators who have little to no background in the subject matter. The goal is to help educators use agriculture as a context or theme for teaching academic standards. Session #1 is Jun 17-22 in Corvallis; session #2 is July 15-20 in La Grande. The Washington County Farm Bureau is offering ten scholarships to local educators; applications are due Jun 15.


     

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  • Summer Enrollment Opportunity for Optional Benefits

    HSD and American Fidelity Insurance are offering a summer enrollment for optional benefits, such as Section 125 Flexible Spending Accounts, Health Savings Accounts, life insurance, disability, and more, on Tuesday and Thursday, Jul 10 and 12, from 8 a.m. to 4 p.m. at the District Office, 3083 NE 49th Pl., room 116. Learn more about your available benefits and schedule your one-on-one benefits review at https://benefits.americanfidelity.com/hillsborosd.


     

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  • 2017 PERS Member Statements

    May 18, 2018 - Last week, non-retired PERS members across the state began receiving their 2017 Annual Statements in the mail. Your 2017 statement gives you a snapshot of your PERS retirement benefits, including details about both your pension and Individual Account Program (IAP). Reviewing your statement each year is a great opportunity to ensure all of your personal information is correct and to understand how your retirement benefits are calculated.

    If you are currently employed in a PERS-covered position, your annual statement is mailed to the address your employer provided to PERS as of mid-March 2018. If you do not receive your Member Annual Statement by June 1, 2018, please contact PERS Member Services via phone or email.

    Member resources
    To help members understand their annual statements, PERS offers an online FAQ and other resources. New this year are digital example statements on which you can hover over any piece of data outlined in blue to read tips and other helpful information (requires an up-to-date version of Adobe Acrobat Reader).

    If you cannot click links in this email for security reasons, the resources can be found linked to from the Oregon PERS home page at www.oregon.gov/PERS.

    Individual Account Program (IAP) investment information: Make sure your date of birth is correct
    Please note that in 2018, the investment strategy of the IAP changed from a one-size-fits-all approach to target-date funds that reduce investment risk and volatility as you age. Investment returns under the target-date fund model will be reflected on next year’s statement. Because 2018 investment returns (shown on your spring 2019 statement) will be based on your age, please make sure your date of birth is correct on your 2017 statement. An insert included with this year’s annual statements includes further information.

    Questions about your PERS benefits?

    PERS offers:

    Please be patient in the coming weeks as PERS Member Services experiences more calls and email than normal due to the mailing of annual statements.


     

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  • Enrollment for Optional Benefits

    Representatives from American Fidelity Insurance are currently visiting schools to assist staff members in signing up for optional benefits, such as Section 125 Flexible Spending Accounts, Health Savings Accounts, life insurance, disability, and more. Follow this link and select “Schedule Appointment” to see a list of schools and the dates and times available. You can also self-enroll online now through May 15, or between Aug. 30 and Sep. 7. See this flyer for additional information.


     

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  • Exception Time Sheets and Year-End Payroll Information

    Please note that exception time sheets for May are due on Friday, Jun. 1, and those for June are due on Friday, June 15. See this memo for additional information. Also, in preparation for year-end payroll processing, please ensure that your address is correct in iVisions and that your direct deposit information is accurate by Thursday, May 31. Incorrect information will lead to hard copy checks being returned to Payroll and direct deposits being made into old accounts. Receiving a new check can take up to 10 days. Please see this memo for additional information. 


     

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  • Student Advisor Sought for State Board of Education

    The State Board of Education is currently seeking nominations of incoming high school seniors for possible appointment as a student advisor to the Board from August 2018 through July 2019. Nominations must be made by high school counselors, principals, or the superintendent; and student nominees must complete an application. Materials should be sent to Zoe Larmer by Friday, May 4, 2018.


     

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  • Career and College Ready: What CTE Is and Isn’t

    Career and technical education (CTE) integrates academics and skills-based curriculum in a relevant and rigorous way, while also featuring high school and post-secondary partnerships that allow for clear pathways to certifications and degrees. It is not just vocational education or a way to track students into a particular career field, nor is it a lower quality of education. Rather, CTE courses build transferable skills that lead to success in both career and college. Read more in the April edition of OSP Connected.


     

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  • Wonderful Third Wednesdays

    April’s Wonderful Third Wednesdays (WTW) professional development sessions are taking place on Wednesday, Apr. 18, from 4 to 5:30 p.m. at Brown Middle School, 1505 SW Cornelius Pass Rd. Classified and licensed staff will be paid extended contract for their attendance. Take a look at the sessions offered this month and please sign up through Serebra.


     

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  • Learn Spanish!

    Remember, HSD staff can use professional development funds for Spanish trainings. Undergraduate and graduate coursework is allowed for all employee groups. The first step is to complete pre-approval paperwork and send it to the appropriate HR staff member:


     

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  • Free Retirement Planning Seminar

    Staff are invited to attend a free retirement planning seminar hosted by the Variable Annuity Life Insurance Company (VALIC) on Tuesday, Apr. 17, at 5 p.m. at the Administration Center, 3083 NE 49th Pl. Attendees will be introduced to the Retirement Pathfinder tool and will be able to create a personalized retirement plan with assistance from a financial advisor. To register, go to my.VALIC.com/seminars and enter the registration code: HSDHIL11AB for English or HSDHIL11AC for Spanish.


     

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  • Century High Activities Director Advances To NSC/NASSP Finals

    Congratulations are in order for Century High School Activities Director Julie Kasper who is a Region 7 finalist in the National Student Council High School Student Council Adviser of the Year, a prestigious recognition! Ms. Kasper will attend the 2018 NASC National Conference in Plymouth, Minnesota on June 26th where she will be recogized and the national winners will be announced on stage. The National Student Council is a program of the National Association of Secondary School Principals. Well done and congratulations Julie Kasper!


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  • Smarter Balanced Testing Window Opens
    HSD’s window for Smarter Balanced assessments is April 2 through June 8, 2018. Our goal as a district is to do everything we can to make sure students are able to show what they know on their tests. Accurate data about student achievement can help all of us improve instruction and better support students in reaching and exceeding tough instructional standards, and can only be realized when students take the tests seriously and do their best.

    One of our core objectives this year for Smarter Balanced testing is to create and maintain a positive testing culture in our buildings. Your school test coordinators, in partnership with District assessment staff, have been working hard to do just that. Here are a few tips for creating that positive testing culture and ensuring students and families are well-prepared:

    • Send a letter or email to parents letting them know when their student will be testing and the importance of the test.
    • Post your testing schedule on your school’s website.
    • Make sure students have opportunities to take the practice test before testing begins. Practice tests are available at: http://oaksortal.org/students/
    • Talk to students and families about making sure students are well-rested and eat a healthy breakfast on test days.
    • Provide snacks and breaks for students during testing.
    • Encourage students to relax during the test, do their best and have a positive attitude.
    • Create systems of rewards and incentives for students showing up and doing their best on the test.
    • Use the resources on the HSD Assessment website including ideas for a positive testing culture, parent letter templates, parent flyers, etc. to further help incentivize students.

    If you have questions or need assistance on any of the above, please contact HSD Test Coordinator Tom Luba.


     

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  • Summer Term Special Education Classes
    This summer, George Fox University is offering several courses toward the SPED Endorsement that will be taught right here at the District Office. George Fox bills HSD directly, and the District will pay using your tuition reimbursement benefit. You can even borrow ahead from that benefit so there is no out-of-pocket expense!* (*A one-time registration fee of $40 is not reimbursable.) E-mail Kristina Gantt in HR if you have questions or would like to register for any or all of the available classes.

    SPED 521 Assessment and Evaluation- Instructor - Kristen Clarke
    May 5, 12, 19 and June 2
    4.5 quarter credits - This course addresses assessment and evaluation as the means for making instructional decisions. The candidate will learn and practice multiple ways of assessing students. These include informal assessment, progress monitoring, formal evaluations, and standardized achievement tests to synthesize all that data to create a cohesive picture of the student’s standing, and continue to use the appropriate assessment tools to generate the information needed to make curricular and program decisions. Understand the special identification process (the discrepancy model, IQ vs. academic achievement test).

    SPED 531 Case Management - Instructor Linda Warberg
    June 23, June 28, June 29, June 30
    3 quarter credits -  Candidates will gain knowledge and skills in writing effective Individualized Education Programs (IEPs) and acquire communication and collaboration strategies to facilitate IEP meetings and interactions with families. Candidates will identify key issues that could lead to litigation. Course content includes communication, organization, and administrative management.

    The following courses, SPED 513, SPED 524 and SPED 552 are taught as a group. These are the Life Skill/self-contained courses. Instructor: Erin O'Conner - July 9, 10, 11, 16, 17, 18, 24, 25, 26, 27. 

    SPED 513 Structures for Teaching and Learning: Functional
    4.5 quarter credits -  This course prepares candidates to meet the needs of school students with low incidence learning disabilities who may or may not spend some time in general education classrooms.  Candidates explore and discuss low incidence disabilities including: intellectual disability, hearing impairment, visual impairment, deaf/blindness, communication disorder, emotional disturbance, orthopedic impairment, traumatic brain injury, autism spectrum disorder, and other health impairments. Functional living skills are incorporated into content planning.

    SPED 524 Assistive Technology & Specialized Support
    1.5 quarter credits -  This course will focus on developing candidates’ ability to evaluate technological and assistive supports and determine appropriateness for exceptional learners. Candidates will design and develop assistive technology tools for use in academic and functional settings.

    SPED 552 Community Supports and Transitional Programs
    3 quarter credits -  This course will focus on the families, individuals, and community supports for individuals with disabilities ages birth - 21. Candidates will identify age-appropriate services such as Head Start, early intervention, vocational educational programs, community experiences, employment and other post-school adult living objectives, acquisition of daily living skills, if appropriate, and access to state and federal services. 


     

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  • 2018 IRS Income Tax Changes
    As a result of the revised income tax withholding tables released by the IRS in February 2018, many HSD employees have seen an increase in their net (“take home”) pay. While HSD cannot advise on W4 changes, staff are encouraged to consult with their tax professional to ensure they are withholding at appropriate levels for 2018.

    Staff can use the IRS Withholding Calculator to perform a quick “paycheck checkup” to verify their withholding and help protect against having too little or too much tax withheld and facing an unexpected tax bill or penalty at tax time in 2019.

    The withholding changes do not affect 2017 tax returns due this April. However, having a completed 2017 tax return can help taxpayers work with the Withholding Calculator to determine their proper withholding amount for 2018 and to avoid issues when they file next year.

    Please login to the iVisions Employee Self-Service Portal and select “Employee Tax Forms” to view your current withholding elections. If you would like to change your elections, select the “Click to Fill Out Tax Forms” button on the webpage to complete and submit new forms. If you would like to view the impact to your pay for payroll deduction variables, select “Employee Pay” from the Pay/Tax Information drop-down menu and click on “Paycheck Calculator” in the lower, left-hand corner of the page.


     

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  • President’s Environmental Educator Award
    The Presidential Innovation Award for Environmental Educators program recognizes outstanding K-12 teachers who employ innovative approaches to environmental education. Winners will be awarded up to $2,500 to further their professional development in environmental education; their district/local education agency will also get up to $2,500 for environmental programs. Application deadline is Friday, Mar. 30, 2018.


     

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  • Employee Benefit Alert
    If you enrolled in the Kaiser or Moda Preferred medical insurance plans that are supplemented by a Health Reimbursement Arrangement (HRA), be sure to submit your Explanation of Benefits (EOB) for services rendered for prompt reimbursement. The plan is designed to offer a low deductible option with a reduced premium, but it only works if participants submit documentation of eligible services. Please contact Mae Hawkins (208-780-1154) at Waldo Associates with questions about the Preferred Plans and submitting for reimbursement.


     

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  • PSU Tuition Reduction Vouchers Available
    When HSD hosts a PSU student teacher, a tuition reduction voucher is offered to the cooperating teacher. If that teacher won’t be using it, it is offered to another HSD staff member. These vouchers are available to all staff on a first-come, first-served basis. To request a voucher, select the class(es) you will be taking, complete the pre-approval form for your employee category, add “requesting PSU voucher” on the form, and submit for approval. Please contact Kristina Gantt in HR with questions.


     

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  • Extracurricular Programs Winter Newsletter
    In his winter newsletter, Director Rian Petrick talks about turf fields and elementary gyms that will be added as a result of the bond’s passage, the new elementary Track program that will launch at six schools this spring, and the addition of athletic trainer hours at each high school. Check out the newsletter and more on the Athletics and Activities department section of our website.


     

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  • Licensure Reminders
    Licensed staff (including administrators) are asked to please make note of the following reminders: 1) HSD and TSPC are two different entities and, as such, do not share required documentation and records systems; 2) TSPC does not automatically send new license details to HSD, so if you license has changed in any way please forward the information to HR; 3) It is the educator’s responsibility to renew their license and make sure all requirements have been met in a timely manner; and 4) PEER forms are not submitted automatically. If you need a PEER form/PDUs verified, please contact Yuri Mota Osorio (licensed teachers) or Tammy Heckenliable (administrators).


     

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